Administrative Support Specialist

1 week ago


Purchase, New York, United States Mastercard Full time

About Mastercard

Mastercard is a leading global payments and technology company that connects consumers, businesses, merchants, issuers and governments around the world.

We power economies by making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Salary Range

The estimated salary for this role in Purchase, NY is $69,000 - $97,000 per year, while in New York City, NY it's $72,000 - $112,000 per year, in Miami, FL it's $60,000 - $93,000 per year, and in Atlanta, GA it's $60,000 - $93,000 per year.

About the Role

This Administrative Support Specialist will be responsible for providing general administrative support to the team, including scheduling meetings, travel arrangements, expense reporting, calendar management, taking and distributing meeting minutes, copying, screening mail, ordering supplies, and maintaining team records.

Responsibilities

  • Prepare correspondence; memorandum; reports; presentations or other assigned documentation
  • Administer programs; projects or processes specific to the Services business unit within Mastercard; and maintain spreadsheets or databases to monitor both internal and external engagements & partnerships
  • Serve as administrative liaison with others within and outside the company
  • Perform general administrative duties to support day-to-day team operations and provide coordination across the team
  • Responsible for calendar management and scheduling meetings across time zones
  • Makes travel arrangements, both domestic and international, for senior staff including booking flights, cars and hotels. Processes visa applications when necessary
  • Manages expense reporting in-line with company Travel and Entertainment policy. Manage department purchases and Purchasing Card reconciliation, ensuring purchases are made in alignment with budget and in compliance with related finance policies
  • Plans and coordinates events, on or off site, with both internal and external participants. Coordinates with guest speakers, catering, venue booking and other event specific needs
  • Supports the onboarding of new team members
  • Creates and edits presentations, and other communications
  • Manages and communicates corporate applications and compliance programs, such as, Access Management, Vivo, Concur, Oracle and other internal applications
  • May monitor and coordinate work of other employees or temporaries

Requirements

To be successful in this role, you should have experience supporting executives in fast-paced environments, with a proven track record in managing complex schedules, coordinating high-level meetings, and ensuring smooth operations.

You should be a strong collaborator across teams within the MEI team and broader Mastercard, open to new ideas, approaches, challenges and environments.

You should be highly organized and detail-oriented, with a strategic thinker's mindset.

You should possess strong communication skills, combined with a proactive and solutions-oriented approach.

You should be able to maintain a high degree of confidentiality and discretion.

You should be able to multitask, problem-solve, and adapt to changing priorities, making you a trusted partner in driving efficiency and success within the MEI Team.

Benefits

Maste...



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