Administrative Support Specialist
1 week ago
We are seeking an experienced Administrative Assistant to support our operations at Acuren in Magnolia, TX. The successful candidate will provide administrative and office support activities, including fielding telephone calls, receiving and directing visitors, word processing, filing, faxing, and coordination of purchasing and facilities management.
Key Responsibilities- Administrative Support: Provide administrative support to the team, including scheduling meetings, preparing agendas, taking meeting minutes, and coordinating catering requirements.
- Records/File Management/Document Control: Maintain specific document control procedures and work instructions in accordance with applicable requirements, and utilize EDMS to enable efficient project collaboration.
- Technical Report Processing: Type and format technical reports of field technical inspection findings, and ensure appropriate storage and distribution of reports and data.
- Employee Onboarding: Provide onboarding of new employees, including completion of payroll, union & training documentation, and maintaining employee profile database.
- Accounting Support: Analyze DTR information for accuracy prior to generating invoices, and assist Finance Administrators with AR Collection issues.
- Knowledge, Skills & Abilities: The position requires prior knowledge and understanding in Microsoft Office and office support systems, client MSA's and contracts, Acuren business processes & systems, and familiarity with client site systems.
- Education: A secondary school diploma with a minimum of three (3) years of related administrative experience is required.
- Competitive salary
- Medical, dental, vision, and supplemental insurance
- 401K Plan
- Paid Holidays
- Paid Time Off
The position requires an office environment with limited physical effort, continuous mental effort, and frequent complex requests for assistance. Travel may be required.
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