Recruiting Coordinator
3 days ago
The Recruiting Coordinator will play a pivotal role in supporting the Talent Acquisition, Workforce Programs, and HR Operations teams by providing comprehensive administrative support. This includes, but is not limited to:
- Interview and event scheduling and coordination
- Candidate, vendor, and hiring manager communication
- Invoice and contract processing
- On-Boarding support for new hires and hiring managers
- Supporting the creation and editing of PowerPoints and reports
- Performing other administrative tasks as assigned
- Coordinate and schedule interviews between candidates, hiring managers, and/or vendors
- Accurately communicate interview details to candidates and ensure they have all necessary information
- Manage interview calendars and resolve any scheduling conflicts
- Register for events and prepare any required materials
- Submit pre-employment screenings and prepare interview materials, including video interview setup
- Review and process HR-related invoices and expense reports
- Ensure timely and accurate payment of invoices
- Maintain records of all processed invoices
- Provide support with timesheet tracking for vendors
- Assist with onboarding new employees, including preparing new hire paperwork and communications
- Assist in the preparation of reports and presentations
- Perform additional administrative tasks as needed
- Bachelor's degree in Human Resources, Business Administration, or a related field preferred
- Proven experience in scheduling and coordinating multiple events/meetings
- HR Coordinator or Talent Acquisition Coordinator experience preferred
- Demonstrated proficiency in Outlook, Excel, and PowerPoint required
- Strong organizational skills with accuracy
- Demonstrated ability to communicate effectively
- Knowledge or experience in Workday or other HRIS preferred
- Ability to handle sensitive and confidential information with discretion
- Detail-oriented and able to provide support to multiple teams
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state, or local law.
Pay Transparency Notice
Determining compensation for this role depends upon a wide array of factors, including but not limited to: the individual's skill sets, experience, and training; licensure and certification requirements; office location and other geographic considerations; and other business and organizational needs.
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