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Project Coordinator

2 months ago

Quincy, Massachusetts, United States Compunnel Inc. Full time
Job Description

Job Title: Project Coordinator - MMIS

Job Summary:

We are seeking a highly skilled and experienced Project Coordinator to join our team at Compunnel Inc. The successful candidate will be responsible for providing administrative support to our MMIS project team, ensuring the smooth execution of projects and tasks.

Key Responsibilities:

  • Administrative Leadership: Provide administrative leadership and support to the MMIS project team, ensuring the effective execution of projects and tasks.
  • Project Coordination: Coordinate and manage special projects and assignments, establishing objectives, setting priorities, and managing progress.
  • MMIS Helpdesk Management: Manage and maintain the MMIS CA Uni-Center ticket queue for access requests, coordinate across MMIS teams, and maintain procedure updates.
  • Cross-Team Coordination: Maintain relationships with the MassHealth Assistant Chief Information Officer's (ACIO) office and MassHealth senior executive management offices to coordinate support.
  • Financial Management: Partner with the MMIS PMO Lead to manage and process monthly invoices and maintain the MMIS Budget system.
  • Project Intake Support: Collaborate with the MMIS Development arm to support MMIS Project Intake, ensuring submissions are tracked.
  • Staff Management: Manage on/offboarding staff and establish procedures for ongoing coordination across MMIS Management and Team Leads.
  • Asset Management: Institute systems to support software licenses and inventory tracking, and report on these activities.
  • Meeting Management: Handle MMIS Director meeting requests, including agenda preparation, minute distribution, related correspondence, presentations, and follow-up activities.
  • Communication: Send reminders for overdue action items, announcements, and status requests. Participate in meetings, record minutes, and manage meeting materials.
  • Research and Analysis: Conduct research and analysis, run queries, prepare documents and reports, and summarize information into charts and graphs.
  • Operational Support: Draft system outage notices and support the development of operational procedures, instructional guides, and memos.
  • Data Management: Develop MS Excel charts, graphs, pivot tables, and workbooks.

Requirements:

  • Education: Bachelor's degree or higher
  • Experience: 5 years of hands-on experience

Work at Home/Remote Requirements:

  • Ensure designated work area is free from distractions during work hours and virtual meetings
  • Provide a high-speed, uninterrupted modem for remote workspace