Project Coordinator

Glenn O. Hawbaker is seeking a highly organized and detail-oriented individual to assist with the management and administrative requirements for heavy and highway construction and site development projects. This hourly, non-exempt position will work with direct and indirect supervision.

• Prepare and review reports, business correspondence, and documents to ensure accuracy and completeness.
• Review, distribute, and discuss incoming correspondence with project managers and other stakeholders.
• Prepare outgoing correspondence for signature and distribution, ensuring timely and effective communication.
• Review and submit shop drawings and submittals to project managers, material suppliers, and subcontractors for approval.
• Process change orders, work authorizations, force accounts, and progress payments in a timely and accurate manner.
• Understand and apply ECMS processes for PennDOT projects, ensuring compliance with regulations and company policies.
• Schedule entries into Primavera scheduling software, ensuring accurate and up-to-date project information.
• Provide support to project managers and superintendents to ensure proper procedures and processes are followed.
• Exercise proper care and maintenance of company equipment, ensuring safety and efficiency.
• Frequently work more than 40 hours per week and non-traditional hours, including night shifts, Saturdays, and occasional Sundays.

• Basic computer skills, including Microsoft Office software.
• Knowledge of correspondence and document preparation, change orders, progress payments, and other administrative tasks.
• Understanding of civil engineering and construction principles, including project scheduling and cost estimating.
• Ability to learn and follow company policies and procedures.
• Strong communication and teamwork skills, with the ability to work independently and make sound judgments.
• Ability to read and interpret plans and specifications.
• Basic knowledge of PennDOT ECMS processes.

• High school graduate or equivalent.
• Pursuing a Bachelor's degree in Civil Engineering, Construction Management, or a closely related field.
• Completion of required training programs, including Basic Management, Drug-Free Workplace, Selecting & Retaining, Heavy Job Management, Viewpoint, OSHA 30 Hour, HCSS, and ECMS.

• Ability to work in a field environment with exposure to dust, noise, inclement weather conditions, and extreme temperatures.
• Ability to walk and work on uneven terrain.
• Ability to wear required personal protective equipment.
• Ability to sit for extended periods of time.
• Ability to use standard office equipment, including computers, copiers, faxes, etc.