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Accounts Payable Manager

2 months ago

SaintBrieuc, Bretagne, United States HITT Contracting Full time
Job Description:

The Accounts Payable Manager will oversee all aspects of the payables function, including ensuring our subcontractors, vendors, and team member payments are processed in a timely and accurate manner. This is an opportunity for a detail-oriented individual to serve as an integral part of our Accounting team by ensuring a smooth payables operation.

Key Responsibilities:
  • Payables Function Oversight: Plan, schedule, and direct the accounts payable and disbursement function in a high-volume environment.
  • AP Team Leadership: Lead the AP team in processing invoices and team member expense/per diem requests, ensuring accordance to company policy and associated approval workflow.
  • Discrepancy Resolution: Research and correct discrepancies to ensure monthly vendor statements are reconciled.
  • Payment Processing: Review and process daily payment batches timely and accurately.
  • Banking Support: Assist with the upload of ACH/check batches to the bank for final disbursement.
  • Wire Transfers: Help perform wire transfers and other banking areas as needed.
  • Concur Support: Provide support to all Concur users, while monitoring system performance and providing data through reporting.
  • Expense Reimbursement: Ensure expense reimbursements are coded correctly according to company policy.
  • Tax Analysis: Work with the Tax team to analyze and research transactions to determine the correct tax treatment for invoices as needed.
  • Sales and Use Tax: Ensure the sales and use tax data is complete to prepare timely tax filings.
  • 1099 Reporting: Prepare, review, and submit annual 1099 reporting.
  • Department Evaluation: Evaluate and strengthen the department's policies, procedures, and internal controls to prevent fraud, errors, and discrepancies.
  • Customer Service: Provide a high level of service to internal and external customers by quickly resolving team member and vendor inquiries and/or payment discrepancies.
  • Team Leadership: Provide leadership to the AP team while fostering a culture of accountability, collaboration, and continuous improvement.
  • Reporting and Analysis: Work closely with other members of the Corporate Accounting team to support day-to-day business functions and provide routine and ad-hoc reporting and analysis.
Requirements:
  • Education: Bachelor's degree in Accounting, Finance, or related discipline.
  • Experience: 5+ years of related experience working in a corporate environment.
  • Technical Skills: Experience with JD Edwards, Oracle Cloud, or other comparable ERP solution, analytical tools (BI) like PowerBI, and administrator role within Concur.
  • Soft Skills: Strong analytical and problem-solving skills, with the ability to develop and implement effective solutions. Excellent communication and interpersonal skills, with the ability to build strong relationships with internal and external stakeholders.