Administrative Support Specialist

4 days ago

Sussex, United States Katmai Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Katmai. The successful candidate will provide administrative support to the Recruit Sustainment Program (RSP) and assist in the planning and execution of administrative and personnel functions.

Key Responsibilities

  • Perform data entry, quality control, and reporting tasks related to shipper issues.
  • Conduct interviews with Warriors on administrative, medical, educational, and other topics as needed.
  • Monitor recruits for potential retention issues and assist in mitigating those issues or processing them for separation.
  • Assist in managing IET ship dates within prescribed timeframes to ensure maximum training seat utilization.
  • Provide qualitative screening to ensure recruits are administratively correct.
  • Communicate with IADT Manager, MEPS Guidance Counselors, and TRADOC Liaisons regarding IADT Warriors issues.
  • Maintain the Vulcan Application and perform daily input/reporting to actions relating to Warriors, training.
  • Provide quality control for all documentation in the Warriors shipper packet.
  • Maintain employment eligibility training/certification requirements.
  • Upload shipper documents into Vulcan.
  • Monitor Warriors at training using the ATRRS tab in Vulcan for "Pending Actions" and report issues.
  • Provide Vulcan and Director's Personnel Readiness Overview (DPRO) reports as needed/requested.
  • Maintain regular and punctual attendance.

Requirements

  • Possess a current National Agency Check with Inquires (NACI) Investigation.
  • One (1) to two (2) years of related experience OR a combination of education to successfully perform the duties of the position.
  • Recruiting and Retention or Military Unit Administration is preferred.
  • Knowledge of the Shipper Quality Control, Vulcan Input, and the administrative processes of the National Guard Recruiting is preferred.
  • Knowledgeable in Army National Guard enlisted programs and benefits.
  • High School Diploma or GED is required.
  • Must obtain and maintain any necessary security access and/or background checks.

Preferred Qualifications & Skills

  • Must have an intermediate knowledge of the Microsoft office suite.
  • Must be able to work independently with little or no supervision, be exceedingly well organized and flexible.
  • Ability to interact with a wide variety of staff.
  • Ability to deal with confidential information.
  • Ability to reason and analyze problems and work on solutions.

Work Schedule

Full-time. May be required to work additional hours as needed to complete assignment or project.

Travel

None.

Driving Requirements

None.

Work Environment

Work is primarily performed in a professional office setting, including the normal office equipment (e.g., computer, fax machines, copier) and with a wide variety of people in differing functions, personalities, and abilities.

Physical Demands

Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing, occasional walking or standing, occasional lifting of up to 20 lbs.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, marital status, familial status or any other characteristic protected by law. Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).

Executive Order 11246, as amended, protects applicants and employees from discrimination based on inquiring about, disclosing, or discussing their compensation or the compensation of other applicants or employees.

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