Staff Accountant

4 days ago

Chicago, Illinois, United States Impelix Full time
Job Summary

We are seeking a highly skilled and detail-oriented Staff Accountant to join our finance team at Impelix. As a key member of our team, you will be responsible for assisting with the day-to-day management of the accounting department, including maintaining financial records, preparing financial statements, reconciling accounts, and ensuring compliance with accounting principles and regulations.

Key Responsibilities
  • Accounts Receivable:
    • Oversee the entire billing cycle, including invoice generation, distribution, and collections.
    • Ensure invoices are accurate and issued in a timely manner.
    • Resolve any billing discrepancies or client queries.
    • Maintain up-to-date and organized records of billing transactions and revenue.
    • Implement best practices to improve billing accuracy and efficiency.
  • Accounts Payable and Receivable:
    • Oversee the entire payables cycle, including vendor invoice entry and payment.
    • Reconcile vendor invoices; address and resolve any discrepancies.
    • Process and prepare vendor invoices for weekly payments.
    • Prepare year-end 1099 report for CPA.
    • Maintain up-to-date and organized records of billing transactions, revenue, and costs.
    • Implement best practices to improve billing accuracy and efficiency.
  • State Registrations and Sales Tax:
    • Manage current and ongoing Secretary of State and Sales Tax registrations.
    • File and pay use and sales tax returns that are due monthly, quarterly, and annually.
    • Maintain accurate records for sales tax transactions and tax returns.
  • Payroll:
    • Process and track semi-monthly payroll and benefit deductions.
    • Record semi-monthly payroll journal entries.
    • Resolve discrepancies before and after payroll has been submitted to the payroll processor.
    • Update annual state tax rates.
    • Maintain accurate payroll records.
  • Commissions and Bonuses:
    • Assist with commission and bonus tracking for the organization.
    • Ensure timely payment via payroll.
  • Financial Reporting:
    • Assist in the preparation of monthly, quarterly, and annual financial reports.
    • Identify trends and variances in revenue and expenses, providing actionable insights.
    • Support the month-end and year-end close processes.
  • Account Reconciliation (month end):
    • Reconcile revenue and expense data to ensure accuracy and completeness.
    • Reconcile bank statements and other accounts.
    • Identify and resolve discrepancies.
  • Record Keeping:
    • Maintain organized and accurate financial records.
    • Ensure compliance with company policies and regulatory requirements.
  • Communication and Coordination:
    • Act as a liaison between the finance department and other internal departments (e.g., Sales, Services, etc.).
    • Collaborate with internal teams to streamline billing and revenue tracking processes.
  • Administrative Support:
    • Participate in the development and implementation of new or revised accounting programs, systems, procedures, and methods of operation.
    • Assist with accounting projects as needed.
    Requirements
    • Associate's or Bachelor's degree or 2+ years experience in Accounting or Finance.
    • Proficiency with Quickbooks accounting software.
    • Strong knowledge of MS Office, particularly Excel.
    • Excellent attention to detail and organizational skills.
    • Strong analytical and problem-solving abilities.
    • Good communication and interpersonal skills.
    Benefits
    • Health insurance (Medical, Dental, Vision)
    • Retirement plan
    • Life insurance/Short term disability
    • Paid time off
    • Career development

Impelix is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

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