Administrative Assistant for Upward Bound Program

4 weeks ago


Independence, Kansas, United States Independence Community College Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our team at Independence Community College. The successful candidate will provide administrative support to the Upward Bound Program, ensuring the smooth operation of the program and providing exceptional service to students, staff, and community.

Key Responsibilities
  • Maintain accurate and up-to-date project databases, perform data entry, and generate project outcome reports
  • Assist in gathering information for, completing, and submitting the Annual Performance Report (APR)
  • Communicate with stakeholders, including project staff, school staff, students, parents/guardians, and community members
  • Track and communicate with project alumni/prior participants
  • Maintain inventory of program supplies and equipment
  • Create and update project forms, brochures, and other literature as needed
  • Collect and distribute mail regularly, and prepare mailings to program students, parents/guardians, target schools, and community as needed
  • Serve as receptionist, answer phones, take messages
  • Answer and type memoranda and general correspondence
  • Maintain master calendar for project
  • Assist Director with responsibilities related to purchasing supplies and equipment
Requirements
  • Two years of experience in office and database management, including experience with federal TRIO programs, academic support programs, or similar programs
  • Some college credits required, Associate degree or higher in a related field preferred
  • Demonstrated ability to type with speed and accuracy
  • Ability to proofread with grammatical accuracy
  • Ability to operate standard office machines
  • Demonstrated proficiency in the English language both written and verbal
  • Excellent organizational and interpersonal skills
  • Must be able to work independently and take initiative
  • Demonstrated sensitivity to the needs of economically and educationally disadvantaged youth
About Us

Independence Community College is a small, rural, residential community college in southeast Kansas offering a wide variety of academic programs while promoting culture enrichment and economic development in our surrounding communities.

We are committed to continuous quality improvement through the Standard Pathway accreditation process with the Higher Learning Commission and are an Equal Opportunity Employer.

Upward Bound is funded 100% by the U.S. Department of Education.


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