Executive Secretary

We are seeking a highly organized and detail-oriented Executive Secretary to join our team at Temple Independent School District. The successful candidate will provide administrative support to our school office and assist with various tasks to ensure the efficient operation of our school.

• Prepare written correspondence, forms, and reports using a personal computer or typewriter.
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested.
• Maintain daily teacher attendance log and records for substitute teachers.
• Monitor and process personnel time records, including leave requests and reports, and compile information for submission to central office.
• Maintain school calendar of events and schedule meetings and appointments for the principal.
• Assist students, teachers, and parents as needed, and receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain physical and computerized files, including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.
• Perform routine bookkeeping tasks, including simple arithmetic operations, to maintain campus budget records.
• Process requisitions for purchase orders and request for payments, receive, store, and issue supplies and equipment, and prepare and make cash deposits for activity account(s).
• Assist in coordination of faculty meetings and campus activities, and assist with campus budget preparation.
• Maintain confidentiality and perform other duties as assigned by the Principal.

• High school graduate or equivalent and one to three years secretarial experience, preferably in a public education environment.
• Proficient typing, word processing, and file maintenance skills.
• Effective organizational and communication skills.
• Ability to use a personal computer.

The work environment is typically moderate, with occasional periods of high activity. The employee is required to sit and talk or hear regularly, and occasionally stand, walk, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, and lift and/or move up to 50 pounds.