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Invoice Processing Specialist

2 months ago

Burlington, Washington, United States Port of Skagit Full time
Job Overview

Salary: $22.75 – $25.53 /hour

POSITION SUMMARY:

The Accounts Payable Coordinator plays a crucial role in ensuring the accurate and timely management of invoices and expenditures for the organization.

KEY RESPONSIBILITIES:

  1. Review and validate invoices for correctness, authenticity, and completeness.
  2. Prepare and submit invoices for payment authorization.
  3. Develop and maintain necessary workflows for efficient invoice processing.
  4. Conduct weekly check runs, including generating reports, data entry, and additional documentation.
  5. Prepare and manage utility payment statements, tracking usage and addressing any inquiries.
  6. Collect and process credit card receipts for payment.
  7. Ensure timely processing of invoices, adhering to organizational and auditing standards.
  8. Liaise with vendors regarding inquiries, updates, or discrepancies.
  9. Reconcile monthly vendor statements and account transactions.
  10. Assist with year-end financial closing and reporting activities.
  11. Maintain precise and organized records of all accounts payable transactions.
  12. Undertake additional duties and special projects as required.

WORK ENVIRONMENT:

Work is primarily conducted indoors, with most tasks performed at a desk using a computer and related office equipment. The typical noise level is moderate, though exposure to louder environments may occur due to various operational activities.

PHYSICAL DEMANDS:

This role requires effective communication skills, including the ability to hear and respond to inquiries. Manual dexterity is necessary for operating office equipment and managing files.

WORK TASKS:

Responsibilities include processing invoices through review, verification, sorting, coding, and data entry. Payment processing involves executing check runs and posting transactions to financial records. Managing vendor relationships is essential to ensure timely payments and resolving discrepancies.

EDUCATION & EXPERIENCE:

Formal Education: High School Diploma or equivalent.

Work Experience: 1-2 years in accounts payable or a related financial role.

Skills Required:

  • Basic accounting knowledge.
  • Strong attention to detail and organizational skills.
  • Proficiency in data entry and computer applications.
  • Familiarity with Microsoft Office, particularly Excel.
  • Excellent communication and interpersonal abilities.
  • Experience with accounting software (e.g., QuickBooks, SAP).

COMPENSATION & BENEFITS:

The organization offers a comprehensive benefits package, including:

  • Medical, Dental, Vision, and Life insurance
  • Retirement Plan
  • Deferred Compensation Plan
  • Employee Assistance Program
  • Paid Holidays, Vacation, and Sick Time
  • Wellness Program with applicable reimbursements.
  • Uniforms and boot allowance, if applicable.