Accounts Payable Specialist

4 days ago

Fort Wayne, Indiana, United States CAMCO Property Management Full time
Job Summary

CAMCO Property Management is seeking a skilled Accounts Payable Coordinator to join our team. As a key member of our finance department, you will be responsible for processing invoices, managing accounts payable, and ensuring timely payments to vendors.

This is a remote position, and ideal candidates must live within a 50-100 mile radius of the job location for any onsite duties. These duties may include attending workshops or training, collecting documents, conducting field audits, performing postal duties, and handling emergency errands.

Responsibilities
  • Review daily schedules and mail to identify expenses to be paid for assigned associations, ensuring compliance with organizational guidelines.
  • Process invoices by scanning, entering, and verifying accuracy in accordance with company requirements, preparing checks, and supporting documentation for mailing.
  • Manage recurring invoices for mandatory payments, maintaining invoices in designated locations.
  • Print checks for approved Board of Director invoices based on cash availability, updating workflow status accordingly.
  • Handle research items and customer issues related to Accounts Payable, addressing them in the system or escalating them to the appropriate party.
  • Create and update Dashboards for all assigned associations, entering details as per association specifications.
  • Record and prepare deposits for reserve and security checks, confirming weekly sweep accounts from partner banks.
  • Prepare tax documents for vendors and the IRS when necessary.
  • Organize and maintain monthly filing folders for assigned associations.
  • Ensure annual Association dues to the State are paid on time.
  • Maintain accurate records of all Accounts Payables as per provided guidelines.
  • Coordinate year-end activities such as filing and boxing for assigned associations.
Requirements
  • High School Diploma or Equivalent required.
  • 1-3 years of experience in accounts payable or a related field.
  • Proficiency in utilizing Windows and Microsoft Office is required, including word processing, spreadsheet maintenance, navigating databases, record keeping, and internet research.
  • Attention to detail and accuracy are essential when processing invoices and payments.
  • Strong organizational skills and the ability to meet deadlines are crucial.
  • Excellent verbal and written communication skills are a must.
  • Ability to handle sensitive or confidential information is necessary.
  • Capable of working both in a team environment and independently with self-motivation.
  • Critical thinking, problem-solving, judgment, and decision-making skills are required.
About Company

CAMCO Property Management is an equal-opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with CAMCO Property Management are contingent upon a satisfactory background check.

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