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Financial Operations Specialist

2 months ago

Glendale, Arizona, United States Maricopa Community College district Full time


Financial Operations Specialist

Job ID:
Location: Glendale Community College
Full/Part Time: Full Time
Regular/Temporary: Regular

Salary Range

$51, $67,025.00/annually, DOE

Grade

114

Work Schedule

Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

Are you seeking a role where you can significantly impact the educational journeys of over 200,000 college students annually?

Would you like to contribute to an institution that injects $7.2 billion into the economy and sustains nearly 100,000 jobs in one of the nation's fastest-growing counties?

Join us at Maricopa County Community Colleges and help us make a difference

About Us

Current Initiatives at Maricopa
  • Several campuses have secured grants from the National Science Foundation aimed at enhancing undergraduate STEM education through the Hispanic-Serving Institutions program.
  • We are dedicated to fostering diversity, inclusion, and equity within our employee groups to promote a collaborative governance environment.
  • We are one of the largest community college systems in the nation.
  • Recipient of the 2020 Healthy Arizona Worksites Program award.
  • Ranked 19th Best Employer for Women by Forbes.
  • Recognized as No. 42 in Arizona's Best Employers in 2019.
Benefits

The Maricopa County Community College District (MCCCD) is devoted to offering a competitive and comprehensive benefits package designed to support the health and well-being of you and your family. Our benefits cater to various life stages and lifestyles within our community.

Benefits & Perks Include:
  • 20 paid holidays observed annually.
  • Arizona State Retirement System (ASRS) with a 12% Employee Contribution Match (including Pension, Long Term Disability, and Health Insurance).
  • Paid vacation, sick leave, and personal time.
  • Exclusive discounts and offers through the Maricopa Employee Store.
  • Funding for annual professional development growth.
  • Tuition reimbursement available for employees and their dependents.
  • Flexible work schedules.
  • Comprehensive Employee Health & Wellness Program, including:
    • On-site Eye Care Services.
    • Diabetes Empowerment Education Program.
    • Mobile On-site Mammography Screenings.
    • Employee Assistance Program (EAP).
    • Wondr online program promoting healthy habits.
    • Pre-Retirement Events.
  • Public Service Loan Forgiveness program available.
  • Access to over 10 Maricopa Affinity Resource Employee Groups that celebrate diversity and support inclusion.
Job Summary

This role operates within the Student Business Services department, executing intricate accounting tasks, enforcing regulations, investigating and resolving discrepancies, and addressing inquiries related to student financial matters. Additionally, this position oversees and manages part-time staff, while delivering exceptional customer service and guidance to students, faculty, and staff.Essential Functions

30% Plan, organize, assign, supervise, review, and assess the work of all part-time staff on the team. Engage in hiring, time approval, disciplinary actions, and termination processes for part-time staff.
25% Deliver customer service in person, via phone, and online to students, faculty, staff, and the public; interpret and assist with student account inquiries; respond to complex questions regarding student financials, fiscal policies, financial aid, and third-party billing; ensure compliance with relevant policies and procedures; serve as the lead worker and oversee temporary staff; collaborate with other departments to enhance student success.
25% Conduct daily cash counts, manage office operations in the Student Information System (SIS); balance and reconcile daily transactions, prepare cash summaries and bank deposits; maintain precise records; audit data entry for student accounts; download electronic reports for review and reconciliation; assess forms and documents for completeness and accuracy; create and maintain spreadsheets for data recording and reporting.
10% Process payments for student tuition and fees, third-party vouchers, fines, facility rentals, department payments, and event proceeds; verify refund and payment plan statuses; process student account refunds; prepare and reconcile cash boxes.
5% Assist at the cashier window for both employees and students.
5% Perform additional duties as assigned.

Minimum Qualifications

Bachelor's Degree from a regionally accredited institution in finance, accounting, or a closely related field, along with two years of experience in professional financial analysis relevant to the area of assignment. Alternatively, an equivalent combination of education and directly related full-time work experience may be considered sufficient to fulfill the essential duties of the position.

Desired Qualifications

A. Two (2) years of supervisory experience in a higher education or governmental organization.
B. Three (3) years of experience utilizing online financial reporting systems such as Student Information System (SIS) and Financial Management System (FMS).
C. Five (5) years of fiscal experience related to student business services (cashiering).
D. Five (5) years of experience delivering high-quality customer service.
E. Five (5) years of experience with cash handling procedures and account reconciliation.

Special Working Conditions
  • Possession of a valid State of Arizona Class D driver's license is required; must meet minimum driving standards.
  • Travel to various locations may be required.
  • Evening or weekend work may be necessary.
  • Prolonged periods of viewing a computer screen may be required.
  • Ability to lift or carry up to 25 lbs may be necessary.
How to Apply

Applicants must submit a cover letter and resume detailing how they meet the minimum and desired qualifications. All minimum requirements must be satisfied at the time of application.

Incomplete applications will not be considered.

Ensure your materials clearly demonstrate the following:
  • How your prior experience, knowledge, and education align with the minimum and desired qualifications for this position.
  • Indicate whether your previous employment was Full-Time or Part-Time, including Adjunct or Associate Professor roles (with hours worked).
  • Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, duties, and employer for each position.
  • Three professional references, preferably current or former supervisors.
Posting Close Date

Open until filled

First Review Monday, 08/12/24

Applications received after the review date may not be screened

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) is committed to providing an educational, employment, and business environment free from discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status, age, disability, veteran status, or genetic information.

Title IX of the Education Amendments of 1972 prohibits discrimination based on sex in educational programs receiving Federal financial assistance.

The MCCCD policy ensures a discrimination-free environment. Reports of misconduct should be directed to the college Title IX Coordinator.

The Clery Act mandates U.S. Colleges and Universities to disclose crime information on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges is available as required under the Clery Act.

To apply, visit

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