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Central Texas Regional Science and Engineering Fair Coordinator
2 months ago
About the Role
The Baylor University Operations and Science Fair Coordinator will serve a dual role coordinating the Central Texas Regional Science and Engineering Fair and supporting the Museum Operations and Store Manager. This position is responsible for managing the administrative needs of the museum, streamlining financial processes and procedures as directed by the Operations Manager, and ensuring effective communication among museum teams.
Responsibilities
- Lead the coordination of the annual Science and Engineering Fair events in collaboration with the board, teachers, judges, volunteers, special award organizations, Baylor support offices, and the public.
- Support the Science and Engineering Fair Board by organizing and leading all pre-event meetings, ensuring all event needs are clearly understood.
- Prepare agendas, compile meeting packets, and take minutes for all pre-event meetings.
- Use project management tools to coordinate and share event information, keeping Senior Management informed of all event details.
- Manage logistics for the annual Fall Teachers Workshop and the Science and Engineering Fair, including processing registrations, arranging physical layout of tables, chairs, and signage, and coordinating setup and teardown of events.
- Produce Judges Notebooks, the Fair Program, and manage the Awards Ceremony.
- Oversee all financial aspects of the Science and Engineering Fair, including deposits of registration fees and donations, and vendor payments.
- Coordinate with the Broader Impacts and Volunteer Engagement Manager for the annual Junior Science Fair.
- Assist the Operations Manager in communicating financial processes and procedures to museum staff, acting as a liaison to ensure effective communication.
- Manage office supply and equipment inventory.
- Provide assistance to the Senior Management Team as needed.
- Coordinate and train staff on internal systems, maintaining and communicating updated information.
What We Offer
As part of the Baylor University community, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor University has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus.
