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Corporate Communications Assistant

2 months ago

Dallas, Texas, United States American Airlines Full time

About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at American Airlines. As a key member of our Global Engagement and Campus team, you will provide administrative support to our management team, ensuring the smooth operation of our office.

Key Responsibilities

  • Schedule meetings and book conference rooms as required
  • Submit and code invoices through our invoicing system, handle invoice inquiries and resolve issues
  • Assist with managing directors' calendars, as needed
  • Process time and attendance transaction entries, bi-weekly and monthly payroll, and time and attendance reporting, as needed; provide resolution to time and attendance issues and inquiries
  • Maintain office supplies for the department
  • Handle incoming mail and packages; assist with outgoing mail/packages, as required
  • Assist with new-hire onboarding for the department
  • Receive and distribute anniversary pins
  • Handle Skyview visitor registration for Global Engagement; greet and escort visitors
  • Help plan and coordinate Global Engagement team events (onsite and offsite)
  • Collaborate with and provide coverage for the departmental Executive Assistant team
  • Submit monthly purchasing card reports; submit expense reports, as required
  • Perform other general office and administrative tasks, as required

Requirements

  • High school diploma or GED (college degree preferred, but not mandatory)
  • Previous administrative experience preferred
  • Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
  • Must possess excellent interpersonal, organizational, oral and written communication skills
  • Ability to maintain a high level of confidentiality and professionalism
  • Must be organized
  • Ability to partner and collaborate with other executive assistants, staff assistants and team members in a proactive and positive manner
  • Must be able to read, write, fluently speak and understand the English language

What We Offer

  • Travel Perks: Enjoy access to our global network of flights and destinations
  • Health Benefits: Comprehensive health, dental, prescription and vision benefits
  • Wellness Programs: Tools and resources to support your well-being
  • 401(k) Program: Employer contributions available after one year
  • Additional Benefits: Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more

About American Airlines

We are an equal opportunity employer and welcome diversity in our workplace. Our Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.