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Executive Assistant to the Vice President of Institutional Advancement
3 weeks ago
Massachusetts College of Art and Design (MassArt) is a leading institution in art and design education, dedicated to fostering creativity, innovation, and critical thinking. Our vibrant community of students, faculty, and staff strive to make a positive impact on society through artistic expression and design.
**Job Summary:** We are seeking an experienced Executive Assistant to the Vice President of Institutional Advancement to provide administrative support to our senior executive and contribute to the success of our Institutional Advancement department.
Duties and Responsibilities:
* Provide high-level administrative support to the Vice President of Institutional Advancement, including calendar management, meeting planning, and reconciliation of expenses.
* Serve as the Secretary to the MassArt Foundation, planning and coordinating quarterly meetings, maintaining accurate data on Foundation Director terms, and building relationships with members of the Foundation Board.
* Support the MassArt Foundation by serving as a liaison between departments for annual awards and scholarships, facilitating accurate transfers of scholarships and awards, and administering Accounts Payable.
* Serve as the Institutional Advancement office manager, ordering supplies, organizing office procedures, scheduling meetings, and managing incoming mail.
* Promote excellent customer service by building effective partnerships, ensuring optimum service, and maintaining a welcoming environment.
Requirements:
* A college degree or equivalent combination of education and related experience.
* 3+ years of experience providing administrative support to a senior executive.
* Superior attention to detail and outstanding communication, organizational, and interpersonal skills.
* Ability to exercise initiative in problem-solving and discretion in addressing sensitive matters.
* Willingness to work flexible hours to assist with special events and meetings.
Preferred Qualifications:
* Experience with Salesforce or equivalent fundraising/CRM software.
* Experience with Accounts Payable and event management.
* Outstanding customer service skills.
* Experience working with a volunteer board.
