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Elite Family Personal Assistant

2 months ago

New York, New York, United States Family Office Full time

Position: Personal Assistant

Employment Type: Full-Time

Work Arrangement: Hybrid (must reside in the NYC area)

We are in search of a highly skilled Personal Assistant to provide comprehensive support to a high-net-worth family in managing their daily routines, travel arrangements, household requirements, and more. This role is essential in ensuring the family experiences comfort, organization, and a positive atmosphere.

The successful candidate will work closely with both principals and collaborate with a dedicated team that includes a chief of staff, house manager, housekeepers, and nannies.

The ideal applicant will possess a passion for thorough research and meticulous planning, especially in areas such as travel, dining, entertainment, and lifestyle activities. A minimum of 10 years of relevant experience in a similar capacity, along with strong professional references, is required. Flexibility and full availability are crucial, as prompt responsiveness is expected at all times.

Working hours are variable, with evening and weekend availability necessary. An average workweek may exceed 40 hours.

Key Responsibilities:

  • Manage calendars actively, including scheduling appointments and making reservations
  • Conduct detailed research for restaurants, hotels, travel itineraries, service providers, events, and activities
  • Optimize the use of rewards program points and airline miles whenever feasible
  • Maintain organized files and records
  • Assist in planning events
  • Facilitate online purchases and coordinate deliveries and returns with household staff
  • Troubleshoot issues as they arise via phone, text, or email, including evenings and weekends

Essential Skills:

  • Highly organized, diligent, reliable, and patient
  • Exceptional written and verbal communication abilities
  • Enjoys researching various scenarios and adept at clear communication and tracking information until decisions are made
  • Experience in crafting detailed travel plans, including maximizing rewards points and airline miles
  • Demonstrates a strong sense of discretion and privacy in all matters
  • Possesses strong interpersonal skills and a genuine desire to be of service
  • Exhibits an enthusiastic and energetic demeanor
  • Willingness to work unpredictable hours, including evenings, weekends, and holidays as necessary
  • Proactive in anticipating needs, prioritizing tasks, and following through until completion
  • Maintains a professional demeanor at all times
  • Highly tech-savvy, proficient in MacOS, iOS, Google Docs, and eager to learn new productivity applications
  • Resourceful, self-motivated, and a true problem solver delivering solution-oriented results

Additional Requirements:

  • 10+ years of relevant experience
  • Strong professional references
  • U.S. work authorization
  • Valid driver's license
  • Valid passport

Compensation:

  • Base salary of $120,000 per year
  • Discretionary year-end bonus
  • Medical insurance
  • Paid time off (PTO)
  • 401K plan