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Research Proposal Development Specialist

2 months ago

Cambridge, Massachusetts, United States Smithsonian Astrophysical Observatory Full time
Job Summary

The Smithsonian Astrophysical Observatory is seeking a highly skilled Research Proposal Development Administrator to lead strategic activities in facilitating individual and team research funding, creating relationships, and developing strategies to increase institutional competitiveness.

Key Responsibilities
  • Advise and strategize with scientists and postdoctoral researchers on grant portfolios to align with SAO priorities and research objectives.
  • Research, identify, and distribute grant opportunities from funding agencies, non-profits, and foundations for all researcher levels.
  • Coordinate and provide resources for developing competitive research proposals, including editing and writing research-related documents.
  • In partnership with internal and external stakeholders, respond to funder requests for large-scale and interdisciplinary opportunities.
  • Draft text for proposals, manage image preparation, and collect necessary documentation.
  • Compile, review, and assemble proposal elements, making amendments as needed.
  • Review and guide grant program or project guidelines and proposal submission requirements.
  • Ensure timely submission of proposals to maximize external research funding.
  • Prepare templates and checklists aligned with project and program guidelines.
  • Prepare and submit non-technical grant proposal components, including management plans, education, diversity and inclusion initiatives, and innovation strategies.
  • Review proposed budgets and budget justification narratives to ensure alignment with solicitation guidelines.
  • In coordination with the Associate Directors for Internal Affairs and Science, develop programming and resources for scientists at all stages of their careers.
  • Network and build relationships with scientists and engineers across the organization to ensure effective communication and interaction between researchers and staff responsible for providing proposal development support.
Requirements
  • At least one year of specialized experience at or above the grade 12 level in similar positions.
  • Demonstrated proficiency in organizing and managing complex research programs, including documentation, timelines, and resource allocation.
  • Strong communication skills to effectively convey project updates, requirements, and expectations to team members and stakeholders.
  • Demonstrated ability to manage multiple intricate research projects simultaneously, ensuring they stay on schedule and within budget.
  • Proven success in building and maintaining positive relationships between sponsors, principal investigators, research organizations, and other stakeholders.
  • Ability to facilitate collaboration and coordination among diverse teams and individuals from scientists, engineers, and administrative staff members.
  • Familiarity with various sponsoring agencies, their guidelines, and electronic research administration systems.
  • Experience navigating funding opportunities and proposal submission processes.
  • Strong understanding of grant administration policies and procedures, including federal regulatory compliance.
  • Ability to ensure that research programs adhere to funding calls for proposals with respect to compliance requirements and maintain accurate records.
  • Capability to analyze program announcements and identify critical requirements, enabling the development of successful proposal strategies.
  • Skill in written communications to craft compelling and competitive grant proposals.
  • Excellent written and verbal communication skills for conveying research findings, progress reports, and updates to diverse audiences.
  • Strong interpersonal skills to foster collaboration, resolve conflicts, and build productive relationships.
  • A customer service mindset that balances the needs of principal investigators while representing the SAO's best interests.
  • Demonstrated skill in providing support and guidance to researchers in navigating administrative processes.
  • Experience coordinating workshops and seminars related to securing research programs and presenting to diverse audiences.
  • Ability to develop and manage research proposal development programs for research staff and faculty.
  • Understanding funding opportunity discovery and dissemination processes, including tracking and communicating relevant opportunities to researchers.