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Automotive Administrative Supervisor

2 months ago

Crestview, Florida, United States Allen Turner Chevrolet Full time
Job Overview

Join the esteemed team at ALLEN TURNER CHEVROLET as we seek a highly competent Office Manager with a strong background in Automotive Financial Management and leadership experience. We are dedicated to fostering a family-oriented workplace culture and are committed to the growth and development of our team members. If you are looking for a fulfilling opportunity, we encourage you to explore this role further.

Benefits
  • Comprehensive medical, dental, and vision coverage
  • Short-term and long-term disability and life insurance options
  • 401(k) plan with matching contributions and profit-sharing
  • Standard five-day work week
  • Paid time off for vacations and holidays
  • Employee purchase program offering discounts on products and services
  • Engaging employee events and recognition programs, including service awards and social gatherings
  • A supportive and professional work atmosphere
  • Opportunities for career advancement within the organization
Key Responsibilities
  • Recruit, train, and oversee office staff
  • Evaluate and streamline office operations and procedures
  • Generate monthly financial statements in accordance with dealership standards and manufacturer requirements
  • Manage and review all posted documents, including time records, vehicle transactions, commissions, and inventory adjustments
  • Prepare and monitor daily bank deposits and maintain cash flow reports
  • Implement an effective cash management system and forecast cash requirements
  • Provide daily operational control reports and keep management informed of trends
  • Reconcile select accounts monthly and supervise assigned reconciliations
  • Authorize adjustments to inventory and receivable accounts
  • Ensure accuracy and timeliness of all manufacturer accounts, including warranty claims and advertising funds
  • Archive monthly journals, schedules, and general ledgers as necessary, and close accounting periods
  • Assist with annual reviews and audits
  • Ensure compliance with all relevant regulations
  • Oversee payroll processing and maintain payroll records
  • Prepare tax documentation and ensure timely submissions
  • Generate detailed reports on sales commissions and chargebacks
  • Manage vehicle floor plan payoffs and liaise with banking representatives
  • Handle onboarding paperwork for new hires and terminations in the absence of HR leadership
  • Maintain confidential employee records in collaboration with HR
  • Perform additional tasks as assigned
Qualifications
  • Demonstrated managerial experience is essential
  • Automotive industry experience is preferred
  • Strong accounting expertise and skills
  • Collaborative team player with a commitment to improvement
  • Exceptional multitasking and time-management abilities
  • Professional and courteous demeanor
  • Positive, dedicated attitude
  • Proficient computer skills
  • Valid driver's license with a clean driving record
  • Willingness to undergo pre-employment drug screening and background checks

We are an equal opportunity employer and prohibit discrimination or harassment based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.