Executive Search Senior Operations Coordinator

3 weeks ago

Wilmington, Massachusetts, United States Analog Devices Full time

Job Overview:

As a key member of the Executive Search & Strategic Sourcing Leadership team at Analog Devices, you will play a critical role in ensuring the smooth execution of executive recruitment processes. Your primary responsibility will be to support various talent acquisition initiatives, ensuring we continue to attract and retain the best leaders in the industry.

This is a unique opportunity to contribute to ADI's growth and innovation by sourcing and connecting with high-caliber candidates who align with our mission and values.

Key Responsibilities:

  • Collaborate with the executive search team, hiring managers, and senior leadership to understand the specific needs and requirements of executive-level positions.
  • Assist in the development and execution of tailored search strategies to identify and attract top executive talent.
  • Shape and own process improvement - developing workflows, aligning systems, and ensuring projects are delivered on time and on scope.
  • Establish and maintain relationships with potential executive candidates, acting as a supporting point of contact throughout the search process.
  • Maintain and update the executive search database with accurate and confidential candidate information.
  • Ensure the database is organized and searchable, facilitating efficient retrieval of candidate profiles and related information.
  • Regularly audit and clean the database to remove outdated or irrelevant entries.
  • Coordinate all aspects of the interview process, including scheduling interviews, arranging travel, and preparing interview materials in partnership with the executive administration community across ADI.
  • Ensure timely and efficient communication between candidates and the hiring team, providing updates and managing expectations.
  • Maintain a close communications cadence to the Executive Search Director - managing workflow and aligning on deadlines.
  • Assist with the preparation of search progress reports and candidate summaries to senior leadership and stakeholders.
  • Facilitate feedback loops to continually improve the executive search process and candidate experience.
  • Generate regular and ad-hoc reports on search progress, candidate pipelines, and key performance indicators (KPIs).
  • Analyze data to identify trends, bottlenecks, and areas for improvement in the executive search process.
  • Provide actionable insights and recommendations to enhance the effectiveness and efficiency of executive searches.
  • Ensure all executive search activities comply with company policies, industry standards, and legal regulations.
  • Play a key role in onboarding new hires - on a systems level (Workday) - and align on onboarding activities with hiring leaders to ensure a memorable onboarding experience for new starters.
  • Implement and maintain high standards of data privacy and confidentiality throughout the search process.

Requirements:

  • Strong organizational and project management skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Efficiency and effectiveness in the use of MS 365 and Workday as well as other recruitment tools.
  • Natural passion and interest in working on complex hiring projects in a truly global environment.
  • Team orientation with a high drive to find solutions and work in an agile and dynamic environment.
  • Interest in building a world-class executive search function.

Additional Information:

For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U. Department of Commerce - Bureau of Industry and Security and/or the U. Government. Applicants for this position - except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) - may be required to obtain a license prior to employment. Analog Devices is an equal opportunity employer and welcomes applications from diverse candidates. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.

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