Administrative Coordinator

1 week ago

Richboro, Pennsylvania, United States ABM Industries Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ABM Industries. The successful candidate will provide administrative support to ensure the efficient operation of our office.

Key Responsibilities:
  • Provide administrative support to ensure the smooth operation of the office.
  • Answer and direct phone calls, emails, and other correspondence.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Prepare and distribute minutes of meetings, reports, and other documents.
  • Maintain and update office files, databases, and records.
  • Order and manage office supplies and equipment.
  • Assist in the preparation of regularly scheduled reports.
  • Handle sensitive information in a confidential manner.
  • Assist in organizing company events, conferences, and meetings.
  • Perform data entry and maintain accurate records.
  • Collaborate with other team members to support various projects and tasks.
Qualifications:
  • Bilingual in Spanish highly preferred.
  • High school diploma or equivalent; associate or bachelor's degree preferred.
  • Proven experience as an administrative assistant or in a related role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication skills.
  • Attention to detail and problem-solving abilities.
  • Ability to work independently and as part of a team.
  • Professional demeanor and strong interpersonal skills.
  • Ability to handle sensitive information with discretion.
Preferred Skills:
  • Experience with office management software, such as CRM and ERP systems.
  • Knowledge of basic bookkeeping and office administration.
  • Familiarity with project management tools and techniques.

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