Executive Assistant

6 days ago

Edison, New Jersey, United States Hackensack Meridian Health Full time
About the Role

The Executive Assistant will provide administrative support to the Vice President of Gift Planning at Hackensack Meridian Health Foundation. This role will work closely with the Office of Gift Planning team to manage the day-to-day activities of the office, participate in key strategic activities, and provide administrative, meeting, and event support.

Key Responsibilities
  • Schedule appointments, meetings, and conferences for departmental personnel using interdepartmental and hospital-wide computerized scheduling systems.
  • Prioritize calls through a screening process, transfer calls, record messages, and deliver them to the appropriate personnel.
  • Coordinate special projects, compose memos, transcribe notes, and research and create presentations.
  • Generate reports, handle multiple projects, and prepare and monitor invoices and expense reports.
  • Prepare and file routine and advanced correspondence, including letters, memoranda, and reports.
  • May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
  • Review and distribute daily mail correspondence to the appropriate personnel.
  • Order office supplies and maintain inventory.
  • Maintain up-to-date departmental manuals and files.
  • May assist with compiling and developing the annual budget.
  • Responsible for confidential and time-sensitive material.
Requirements
  • GED or equivalent.
  • Minimum of 10 years' experience in a related field.
  • Minimum of 2 years' working for top-level Executive(s).
  • Bachelor's degree may be substituted for some of the required experience.
  • Proficient in computer skills, including Microsoft Office Applications and/or Google.
  • Excellent written and verbal communication skills.
  • Strong problem-solving skills.
  • Strong organizational skills with attention to detail.
  • Ability to prioritize and work independently on a variety of tasks.
  • Must possess the ability to take initiative and handle stressful situations.
About Hackensack Meridian Health

Hackensack Meridian Health is a leading healthcare organization in the region, committed to providing high-quality patient care and advancing the field of medicine through research and innovation.

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