Property Administrator

5 days ago

Fernley, Nevada, United States Mark IV Capital Full time

Mark IV Capital is a growth-oriented real estate development and investment company seeking a Property Administrator to support its team in Fernley, NV. The successful candidate will ensure the office runs smoothly, providing administrative duties and supporting the property management team in daily operational tasks.

The Property Administrator plays a crucial role in maintaining high standards of office administration, property management, and tenant relations for the Company's commercial properties in the assigned region. This role involves hands-on involvement in office and property operations, offering exposure to broader property management functions.

Mark IV Capital values creativity and innovation, encouraging employees to develop solutions to unique challenges. We respect and capitalize on our diverse attributes and abilities to maximize team effectiveness. We support open communication and an informal, yet professional, work environment.

We offer competitive compensation, benefits, and opportunities for professional growth and development within a supportive and inclusive work environment.

Key Responsibilities

  • Ensure the office is running smoothly and office equipment is maintained.
  • Order office and kitchen supplies and keep them well stocked.
  • Assist with submitting, maintaining, tracking, and filing documents related to vendors, consultants, contractors, tenants, and government entities.
  • Help coordinate regional functions and events.
  • Prepare and set up the Regional Office to host events and presentations.
  • Arrange event/meeting logistics, such as meeting location, catering, and scheduling.
  • Provide receptionist duties, including answering phone calls and welcoming visitors.
  • Coordinate with the Office Manager and Corporate Administrative team on projects.

Property Management Support

  • Work with and support the Property Management team on daily management responsibilities.
  • Ensure timely, professional, and efficient responses to tenant requests.
  • Collaborate and help in preparation/presentation of annual property budgets.
  • Support preparation and distribution of CAM Estimates and CAM reconciliation to all tenants.
  • Collaborate and provide support on Tenant Improvement / CapEX projects.
  • Conduct property walks and provide support to property management with follow-up action items.
  • Place service calls to vendors, as directed by Property Management.
  • Maintain tenant information and insurance documentation.
  • Provide tenant administrative duties, as directed.
  • Respond to basic tenant requests.
  • Coordinate and attend regularly scheduled Regional Team meetings for assigned properties.

Requirements

  • High School Diploma or GED equivalent, bachelor's degree preferred.
  • 1-3 years Administrative Assistance and/or customer service experience.
  • Real Estate industry experience preferred.
  • Excellent proficiency in Microsoft Office applications.
  • Yardi accounting software knowledge preferred.

Skills and Abilities

  • Good interpersonal and organizational skills.
  • Excellent written and verbal communication skills.
  • Ability to meet deadlines.
  • Self-motivated with a natural curiosity to dig for facts as issues/concerns arise.
  • Ability to follow directions from a supervisor.
  • Ability to understand and follow posted work rules and procedures.
  • Ability to accept constructive criticism.

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