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Evening Events Coordinator

2 months ago

Flint, Michigan, United States University of Michigan Full time

Position Overview:
This role requires a cover letter to be submitted alongside your resume, detailing your interest in the position and relevant skills and experiences.

Job Summary:
This is a part-time position designed for current and prospective students at the University of Michigan-Flint.

Key Responsibilities:
Student Staff Oversight:
Provide evening leadership for the student Event Staff. Confirm and ensure appropriate room arrangements and cleanliness. Be available to offer guidance and respond to inquiries. Ensure that staff members are fulfilling their tasks accurately and punctually. Complete a daily report at the conclusion of each shift.

Client Relations:
Manage evening events across the campus. Offer assistance with audio-visual requirements. Uphold university and departmental regulations.

Specific Duties Include:

  • Unlock and secure rooms as necessary.
  • Assist during weather and fire emergencies as required.
  • Enforce university and departmental regulations.
  • Engage with event hosts and maintain positive client relations.
  • Ensure appropriate event arrangements and manage events as required.
  • Verify that rooms are tidy and all equipment is operational.
  • Provide information to students, faculty, staff, and visitors regarding policies, programs, and services.
  • Perform routine tasks related to programs, services, and equipment.
  • Assist with room cleaning and setups as necessary.
  • Thoroughly complete daily reports.
  • Assist with inventory management, including linens, equipment, and supplies.
  • Inspect conference rooms and document any issues in the daily log.
  • Ensure storerooms are maintained in a clean and organized manner.
  • Other duties as assigned.

Required Qualifications:

  • Current student at the University of Michigan-Flint.

Ability to lead student staff and enforce policies effectively.
Capability to deliver high-quality customer service in varying circumstances.
Familiarity with the University of Michigan-Flint campus.
Availability to work from 4 PM to 9 PM, Monday through Friday, with some flexibility.

Desired Qualifications:

  • Previous leadership or supervisory experience.

Understanding of audio-visual equipment.

Work Environment:
This position requires a fully onsite presence at a designated University of Michigan location.

Diversity Commitment:
The University of Michigan-Flint is dedicated to promoting diversity, equity, and inclusion through fair practices and policies that support the participation of historically underserved populations. We value diversity in our efforts to provide equitable access and opportunities for all individuals, fostering a climate of belonging and community.

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer, in compliance with the Fair Credit Reporting Act.

Equal Opportunity Statement:
The University of Michigan is an equal opportunity/affirmative action employer.