Executive Legal Assistant/Paralegal, Office of General Counsel

4 weeks ago

Los Angeles, California, United States College of Charleston Full time
Job Summary

We are seeking a highly skilled and experienced Paralegal to join our team in the Office of General Counsel. The successful candidate will provide administrative support to the General Counsel and assist with various legal tasks, including research, document preparation, and case management.

Key Responsibilities
  1. Office Management:
    1. Oversee day-to-day office operations, including managing schedules, appointments, budget matters, and technology needs.
    2. Serve as the primary point of contact for internal and external inquiries, directing them to the appropriate team members.
    3. Maintain office efficiency by implementing and improving administrative procedures.
  2. Legal Support:
    1. Assist attorneys with legal research, document preparation and review, and case management.
    2. Draft legal documents, correspondence, and pleadings under the supervision of attorneys.
    3. Manage and organize legal files, ensuring all documents are accurately maintained and easily accessible.
    4. Prepare and proofread legal documents, contracts, and correspondence.
    5. Handle billing tasks, including generating invoices, tracking payments, and managing accounts receivable.
    6. Assist with filing and organization of legal documents both in physical and electronic formats.
  3. Client Interaction:
    1. Communicate with clients to schedule appointments, relay messages, and provide general assistance as needed.
    2. Maintain positive relationships by delivering excellent customer service and addressing inquiries in a timely manner.
Requirements
  1. Typically a Bachelor's degree and/or certificate in Legal Studies, Paralegal Studies, or related field.
  2. Minimum of 5 years of experience as a legal assistant or paralegal.
  3. Proficiency in legal research, document drafting, and case management software.
  4. Excellent communication and interpersonal skills.
  5. Strong organizational abilities with a keen attention to detail.
  6. Discretion and professionalism when handling sensitive information.
  7. Demonstrated ability to interact effectively, productively, and sensitively with a variety of constituents.
  8. Ability to multi-task, plan, organize, and execute day-to-day operations; work under deadlines and maintain a detail-oriented approach to each task.
  9. Excellent organizational skills; exceptional personal initiative and attention to detail.
  10. Demonstrated knowledge in the areas of modern office practices and procedures; filing systems; telephone and business etiquette; proofreading; good grammar and spelling usage; letter and report writing; office equipment use and maintenance.
  11. Understanding of the Loyola Marymount University mission and goals and the ability to articulate the mission and goals.

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