Accounts Payable Specialist
1 week ago
Central Association for the Blind and Visually Impaired (CABVI) is seeking a skilled Accounts Payable Specialist to join our Business Office team. As an Accounts Payable Specialist, you will play a vital role in processing and maintaining agency accounts payables using computerized systems.
The successful candidate will have excellent listening skills and be able to effectively respond to vendor requirements while communicating efficiently with staff. Strong computer skills, particularly in Excel and database usage, are essential for this position.
Key Responsibilities- Process and maintain agency accounts payables using computerized systems.
- Verify and ensure appropriate signatures for approval on all invoices as needed.
- Record vendor codes and GL account numbers on invoices/check requests and provide to the Accounts Payable Lead for review, as required.
- Provide invoices ready for entry to the Accounts Payable Clerk or enter them into the software as needed.
- Process weekly AP check runs at least once a month, per rotation, and provide backup for the process when necessary.
- Upload files with printed checks to the bank website timely and accurately during check runs.
- Compile, review, and submit ACH payments to the bank via their website and contact the bank with ACH totals.
- Timely review and approve or reject all payments submitted to the bank via Positive Pay.
- Enter payments into the software after being submitted to the bank timely and accurately.
- Maintain copies of payment information in relevant files.
- Ensure POs get closed/canceled following payment.
- Scan invoices related to specific accounts to additional folders for accounting purposes and ensure all invoices are saved appropriately.
- Set up new vendors and update vendor information as necessary.
- Update and maintain spreadsheets requiring vendor-related information and create spreadsheets when necessary.
- Review vendor statements and address outstanding items timely and accurately.
- Provide coverage for other business office staff, as needed.
- An associate degree in accounting or a related field is required.
- A minimum of three years' experience in accounts payable is also required.
- Excellent communication and interpersonal skills are essential for this role.
- Strong computer skills, including proficiency in Excel and database usage, are required.
The estimated salary for this position is $45,000 - $55,000 annually, depending on experience. CABVI offers a comprehensive benefits package, including health insurance, dental and vision coverage, a 403(b) retirement plan, paid time off, and paid holidays. Additionally, employees are eligible for mileage reimbursement and access to an on-site fitness center.
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