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Public Works Operations Coordinator

2 months ago

Grand Rapids, Michigan, United States City of Kent, WA Full time
About the Role

We are seeking a highly skilled and organized Administrative Support Specialist to join our team at the City of Kent, WA. As an Administrative Support Specialist, you will provide exceptional support to the Public Works Director, utilizing your exceptional communication and organizational skills to take on complex administrative duties.

Key Responsibilities
  • Provide administrative support to the Public Works Director, relieving them of confidential, administrative, clerical, and technical details.
  • Act as a liaison between the Director, the general public, management, employees, and other City departments.
  • Assist in developing procedures to expedite the transmittal of information and facilitate the implementation of policies and programs.
  • Develop and implement department-wide special projects, including creating new workspace areas, identifying equipment and supply needs, and overseeing purchases.
  • Prepare City Council agenda items, including backup materials, and coordinate communications with other departments.
  • Prepare a variety of statistical, financial, and administrative reports, and research and analyze data for inclusion in reports and documents.
  • Responsible for records management, scanning procedures, and overseeing the destruction of records.
Requirements
  • Bachelor's degree in business administration, public administration, or a related field.
  • Three years of increasingly responsible administrative support experience in a public setting, including one year of supervisory experience.
  • Knowledge of applicable state laws, City of Kent codes, ordinances, and City and department policies and procedures.
  • Principles and practices of administration, training, and recordkeeping techniques.
  • Effective interpersonal skills, using tact, patience, and courtesy.
  • Research and analytical methods, practices, and procedures.
Skills
  • Application of principles and practices of administration.
  • Performing research and analysis.
  • Operation of office machinery and equipment.
  • Following oral and written directions.
  • Effectively using interpersonal skills in a tactful, patient, and courteous manner.
  • Effectively organizing and expressing ideas through oral and written communications.
Physical Demands
  • Regularly required to use arms, hands, and fingers to reach, handle, feel, or operate objects, materials, tools, equipment, or controls.
  • Frequently required to sit, stand, walk, hear, and talk normally with or without mechanical assistance.
  • Occasionally required to lift 35 pounds.
Working Conditions
  • Primarily works indoors in an office setting.
  • May be exposed to individuals who are irate or hostile.
  • Noise level in the work environment is usually moderately quiet.
About the City of Kent

The City of Kent is an Equal Opportunity Employer, committed to providing a positive and inclusive work environment. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.