Administrative Operations Specialist

1 day ago

Mankato, Minnesota, United States Tailwind Group, Inc. Full time

Company Overview:
Tailwind Group, Inc. is a real estate development and management company that prioritizes creating lasting and sustainable environments. We strive to provide full-scope expertise in acquisition, development, and management, ensuring a positive impact on our communities.

Our team is uniquely qualified to deliver exceptional results, and we are committed to attracting and retaining the most talented individuals in our industry.

Salary: $22/hr (starting range)

Job Description:
The Office Manager will play a critical role in ensuring the smooth operation of our office environment. Key responsibilities include providing overall support to the organization, communicating with visitors, maintaining the office space, and understanding the importance of this role in the success and reputation of Tailwind Group.

Work Environment: Workspace on 3 offers flexible and fully furnished office spaces in downtown Mankato for individuals and companies alike.

Responsibilities & Duties:
Key Responsibilities:
• Model and cascade Tailwind Group's five core values: Entrepreneurial, Versatile, Responsive, Innovative, and Integrity.
• Demonstrate excellent customer service during each encounter with clients, prospects, vendors, officials, and community members.
• Great all persons entering the office in a friendly and professional manner.
• Escort guests throughout the office and ensure they feel welcome and comfortable.
• Answer calls consistently and professionally and work diligently to understand who the call should be directed to.
• Receive and sort mail and deliveries and manage outgoing mail procedures for the office.
• Prepare and deliver reports, charts, budgets, and other presentation materials as directed by senior leadership.
• Coordinate scheduling of conference rooms and ensure proper set up for meetings.
• Monitor office and kitchen supplies inventory, place orders, and pick up as needed.
• Monitor office common areas, amenities, and other areas for superior appearance, general cleanliness, and organization.
• Assist with preparing and coordinating welcome, anniversary, and birthday gifts for employees.
• Support the HR Team with the new employee onboarding process by completing tasks and scheduling meetings.
• Organize office gatherings such as potlucks and gift exchanges and ensure proper communication around these events.
• Manage and book designated senior leadership travel scheduling or hotel reservations.
• Prepare and coordinate logistics for regularly scheduled senior leadership meetings and events, including scheduling, making reservations, and ordering meals.
• Assist in calendar management and scheduling for senior leadership.
Requirements:
• Two or more years of experience working as an Administrative Assistant, Office Manager, or similar role.
• High school diploma or equivalent; Associate or Bachelor's degree preferred.
• Previous HR experience is preferred.
Knowledge, Skills, & Abilities:
• Demonstrated ability to work in a growing, fast-paced environment managing multiple projects simultaneously.
• Possess strong administrative, organization, and communication skills.
• Demonstrate a high level of integrity and professionalism.
• Ability to handle confidential information with discretion.
• Be a self-motivated individual and excel at working in a team environment.
• Proficient in all Microsoft Office programs: Excel, Word, PowerPoint, and Outlook.

Benefits:
We strive to provide our employees with the most competitive benefits package in the industry. Some of these benefits include:

  • Medical, Dental, & Vision Insurance for employees and their families
  • 17 Days of PTO in your first full year
  • 9 Paid Holidays
  • 401(k) with company matching
  • On-the-job training and career development
  • Paid Parental Leave

To learn more about our company culture and values, please visit our website.

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