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Blueprint Operations Specialist

2 months ago

Barberton, Ohio, United States EMCOR Government Services Full time

Company Overview:

EMCOR Government Services is a prominent provider of comprehensive mechanical, fire protection, and HVAC solutions, boasting nearly a century of expertise in the industry.

Our organization is recognized for its robust financial stability, exceptional bonding capabilities, an award-winning safety program, and extensive purchasing power.

With numerous locations and a workforce exceeding 950 employees, including 600 skilled tradespeople across various states, EMCOR Government Services is equipped to serve a diverse range of market sectors and facility types.

Position Title: Blueprint Room Associate

The primary responsibility of this role is to assist the Blueprint Room Coordinator in the printing and distribution of blueprints, data entry, receipt of submittals, permit acquisition, and the generation of Test Certificates and Hydraulic Plates.

This position demands a proactive individual who thrives in a dynamic, multi-tasking environment, with a strong emphasis on administrative tasks, organization, reporting, and data management.

Key Responsibilities:

Responsibilities include, but are not limited to:

  • Generate weekly reports detailing submittals and project close-outs.
  • Maintain the submittal log by updating critical information such as authority, project name and number, original submittal date, General Contractor details, and relevant department information, ensuring proper electronic filing.
  • Digitally archive received Test Certificates and maintain physical copies in designated binders.
  • Execute daily filing tasks, organizing permits, submittals, and transmittals by project.
  • Retrieve files for Operation & Maintenance Manuals and organize them in the designated area.
  • Ensure filing is conducted systematically and that storage cabinets remain orderly.
  • Process received permits by copying, scanning, saving, and filing appropriately.
  • Complete Test Certificates and Hydraulic Plates daily, documenting progress in the design log.
  • Prepare daily packages for shipment via UPS, adhering to protocols for timely and accurate delivery.
  • Coordinate with designers regarding the required format for submittal forms and prepare materials for dispatch.
  • Handle revisions and resubmittals as directed, ensuring all necessary documentation is filed and copied accordingly.
  • Compile daily index sheets for product data submittals and file them appropriately.
  • Assemble Operations & Maintenance Manuals as required, updating the Close-Out Progress Report as necessary.
  • Organize and maintain all binders essential for Blueprint Room operations.
  • Manage the blueprint machine, including feeding paper and replacing ink as needed, ensuring all equipment functions correctly.
  • Safely handle large blueprints, supplies, and machinery, with the ability to lift up to 50 lbs.
  • Travel to job sites as required, adhering to all safety protocols.

Qualifications:

To be successful in this role, candidates must demonstrate the ability to perform each essential duty effectively. The following qualifications are necessary:

Education and Experience:

  • High school diploma or GED is mandatory.
  • A minimum of 2 years of administrative experience is essential.
  • Experience in construction or mechanical operations is advantageous.
  • Familiarity with fire sprinkler systems is beneficial.

Technical Skills:

  • Proficient in Microsoft Office applications (i.e., Word, Excel) is required.

Personal Attributes:

The ideal candidate will possess the following attributes:

  • Exceptional customer service skills.
  • Strong organizational capabilities.
  • A positive and proactive attitude.
  • The ability to cultivate and maintain strong business relationships.
  • Strategic thinking and sound decision-making skills.
  • Integrity and professionalism in all interactions.
  • A commitment to the company's values and mission.
  • Excellent written and verbal communication skills.
  • The ability to prioritize tasks in a fast-paced environment.
  • Basic mathematical skills for business functions.
  • Capability to work independently with minimal supervision.
  • A collaborative approach to teamwork.
  • Adherence to all operational policies and procedures.

We provide a competitive salary and a comprehensive benefits package, continuously seeking individuals with the skills and talent necessary to contribute to our ongoing success. We are an Equal Opportunity Employer/Veterans/Disabled.