Personal Assistant to Senior Management
6 days ago
We are seeking a highly skilled Executive Office Coordinator to provide exceptional support to our senior management team in Pittsburgh's east end office (Squirrel Hill area).
The ideal candidate will have at least 5 years' experience supporting at the executive level and possess strong organizational, communication, and time-management skills. They should also be proficient in Microsoft Office, especially MS Excel and PowerPoint.
We offer a competitive salary of $65,000 - $80,000 per year, depending on experience.
Key Responsibilities:
- Provide administrative support to senior management, including correspondence, scheduling meetings, and personal errands
- Coordinate scheduling, set up meetings based on availability for both internal and external stakeholders
- Assist HR and recruiting teams in arranging candidate interviews, client coordination, resumes, recruiting, and onboarding activities
- Create or revise documents, reports, and databases, including consulting profiles, policies, contractual artifacts, and various reports/databases
- Organize internal resources, build out and maintain processes to keep files and office supplies organized and easily accessible
- Prioritize and manage multiple projects/tasks simultaneously and follow through on issues in a timely manner
Requirements:
- 5+ years' experience supporting at the executive level
- Strong organizational, communication, and time-management skills
- Experience assisting busy executives with day-to-day activities
- Proficiency in Microsoft Office, especially MS Excel and PowerPoint
- Experience successfully creating and/or modifying processes
- Proven ability to work in a fast-paced environment
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