High Profile Administrative Professional

6 days ago

New York, New York, United States Glenmont Group Full time

About the Role

We are seeking an experienced and highly skilled Administrative Support Assistant to provide exceptional support to the Co-Chair of our Corporate Group.

The ideal candidate will have experience working in a fast-paced, high-pressure legal environment, managing multiple tasks efficiently, and building strong relationships with clients, attorneys, and administrative professionals.

Key Responsibilities

  • Calendar Management: Coordinate and manage complex calendars for attorneys, including organizing both international and domestic travel.
  • Meeting Coordination: Schedule and coordinate meetings with clients, prioritizing key contacts, and utilizing technology for virtual meetings (Zoom, Teams, etc.).
  • Household Management: Handle various personal management tasks such as travel, restaurant reservations and personal banking.
  • Billing and Administrative Tasks: Manage client billing, draft engagement letters, and new matter memos. Process attorney time records in the InTapp system.
  • Communication: Screen telephone calls, relay messages accurately, and draft correspondence and memoranda.
  • Expense Management: Process expense reimbursements through Chrome River.
  • Document Management: Review, categorize, and prioritize incoming mail and emails while maintaining confidentiality.

Required Skills & Qualifications

  • Software Proficiency: Must be proficient in Outlook, iManage, Excel, EMS, and other legal applications.
  • Problem-Solving: Strong decision-making skills and the ability to follow complex instructions.
  • Professional Demeanor: Ability to interact professionally with clients, co-workers, and attorneys, both in person and over the phone.
  • Adaptability and Attention to Detail: Detailed-oriented with a proven ability to manage shifting priorities in a fast-paced environment.
  • Excellent Communication Skills: Strong verbal, written, organizational, and interpersonal skills.
  • Confidentiality: Ability to handle sensitive matters with diplomacy and tact.

Experience

  • 2-5 years of administrative support experience in a law firm or professional services environment.
  • Bachelor's Degree preferred.

The salary range for this position is $95,000 - $115,000 plus overtime, making it an attractive opportunity for dedicated and detail-oriented professionals looking for a high-profile role in a dynamic legal environment.

  • High-Profile Transaction Specialist

    1 day ago

    New York, New York, United States Cohen & Company Capital Markets Full time

    About Cohen & Company Capital Markets (CCM):Founded in 2021, CCM is a rapidly growing boutique investment bank dedicated to guiding clients through challenging markets and complex transactions. Specializing in emerging products and industries, it fills the gap left by traditional banks.About Our Parent Company:Cohen & Company is a financial services business...

  • High Profile Project Director

    5 days ago

    New York, New York, United States Oscar Associates Full time

    Are you a seasoned professional with a passion for leading high-profile projects in heavy civil construction? We have an exciting opportunity for a Project Director to join our team and make a lasting impact on South Carolina's infrastructure.About the Role:Manage high-profile heavy civil projects from inception to completion, ensuring successful delivery...

  • Construction Management Professional

    2 days ago

    New York, New York, United States Michael Page Full time

    At Michael Page, we are partnering with a well-established GC to find an experienced Construction Superintendent for their team.This is an excellent opportunity to work on high-profile projects and be part of a company that values strong project pipelines and repeat clients. Key Responsibilities:Oversight of all site operations, ensuring compliance with...

  • High-Profile Litigation Counsel

    6 days ago

    New York, New York, United States Kagen, Caspersen & Bogart PLLC Full time

    Job OverviewWe are seeking a litigation associate to join our team at Kagen, Caspersen & Bogart PLLC. As a member of our complex commercial law firm, you will be responsible for assisting with high-profile matters across the country in federal and state courts, as well as arbitral forums.About Our FirmKagen, Caspersen & Bogart PLLC is a boutique law firm...

  • High-Profile Portfolio Manager

    6 days ago

    New York, New York, United States International Search Consultants Full time

    Job SummaryAn exceptional opportunity has arisen for a seasoned High-Profile Portfolio Manager to join our client's dynamic team in New York. As a key member of the Family Office Services group, you will provide strategic oversight and personalized support to Ultra-High Net Worth individuals and families.About the RoleThis is a highly visible position within...

  • High-Profile Proposal Development Manager

    2 days ago

    New York, New York, United States Socotec Full time

    Job OverviewSOCOTEC is a leading architectural consulting firm that provides specialty services for high-profile buildings. Our New York office is seeking a Senior Proposal Writer to join our expanding team.The ideal candidate will be responsible for developing and coordinating request for proposal response packages in InDesign, as well as providing quality...

  • High-Profile Design Project Manager

    6 days ago

    New York, New York, United States Cumming Group Full time

    OverviewCumming Group is a dynamic project and cost management consultancy with an impressive global presence. We are consistently ranked among the top in our industry, as reflected in our prestigious ENR ranking.We are seeking experienced Senior Design Managers to lead high-profile projects for owners. As a Senior Design Manager at Cumming Group, you will...

  • High-Profile Project Coordinator

    6 days ago

    New York, New York, United States Boutique Recruiting Full time

    We are seeking a highly motivated Project Associate to join our innovative team at a renowned structural engineering firm in New York City. In this pivotal role, you will provide essential support to established Project Managers on a variety of high-profile projects. You will ensure that these projects meet stringent local regulations and are executed...

  • Executive Secretary for High-Profile Attorneys

    2 days ago

    New York, New York, United States Tripoint Search Full time

    Are you an organized and detail-oriented administrative professional looking to take your career to the next level?We are seeking an experienced IP Legal Secretary to join our team at a top-ranking multinational law firm in New York, NY.The successful candidate will provide high-quality secretarial support to attorneys, ensuring seamless day-to-day...

  • High-Profile Structured Credit Expert

    6 days ago

    New York, New York, United States Direct Counsel, LLC Full time

    About the RoleDirect Counsel, LLC is seeking a seasoned Structured Credit Associate Attorney with 2-6 years of experience to join its premier market-leading Structured Credit practice. This dynamic opportunity can be based in New York, Washington, D.C., or Los Angeles.Key Responsibilities:Handle complex finance transactions including CLOs, securitization...

  • High-Profile Commercial Roofing Project Lead

    7 days ago

    New York, New York, United States GPAC Full time

    We are seeking a highly skilled and experienced Commercial Roofing Project Manager to join our team of top roofing contractors.This is an exceptional opportunity for a seasoned professional to elevate their career and make a significant impact in the commercial roofing industry.The ideal candidate will have a proven track record of leading high-profile...

  • High-Profile Crisis Communications Strategist

    6 days ago

    New York, New York, United States BR SERVICES Defunct Full time

    **Company Overview**BerlinRosen is a fast-growing, full-service consulting and communications firm with over 300 professionals in key US cities. Our company has expanded its presence across various sectors, including corporate, social impact/ESG, nonprofit, entertainment, media, racial justice, healthcare, hospitality, real estate, architecture, design,...

  • High-Level Administrative Professional

    5 days ago

    New York, New York, United States kay search group Full time

    At Kay Search Group, we are committed to creating an environment where our people can grow and thrive.This role is a great opportunity for a highly skilled and motivated individual to join our team as a High-Level Administrative Professional in Private Wealth.We offer a competitive salary of $110,000 per year, plus benefits, bonus opportunities, tuition...

  • Site Operations Manager for a High-Profile Construction Project

    6 days ago

    New York, New York, United States Michael Page Full time

    OverviewA leading General Contractor is seeking an experienced Site Operations Manager to oversee all site operations, ensuring compliance with safety regulations and timely project delivery. With a strong reputation for delivering high-quality multi-family, commercial, and retail projects, this company is committed to maintaining long-term relationships...

  • Construction Site Modeling Specialist

    6 days ago

    New York, New York, United States Precision ProFile Full time

    We are seeking a highly motivated and detail-oriented Construction Site Modeling Specialist to join our team at Precision ProFile. This exciting role offers the opportunity to grow skills in GPS Modeling & Heavy Construction Estimating, working with cutting-edge technology and collaborating with experienced professionals.

  • Administrative Professional

    6 days ago

    New York, New York, United States Career Group Full time

    Company OverviewCareer Group is a high-growth private investment firm based in the heart of New York City's financial district. Our entrepreneurial team is led by experienced executives with decades of expertise across top firms nationwide.SalaryThe selected candidate can expect a competitive compensation package, including a salary range of $75,000 to...

  • High-Profile Litigation Attorney

    1 day ago

    New York, New York, United States Kobre & Kim Full time

    Company OverviewKobre & Kim is a leading global law firm specializing in disputes and investigations. Our team of experienced lawyers delivers cutting-edge legal solutions to clients worldwide.Job DescriptionWe are seeking an exceptional Senior Government Enforcement Defense Lawyer to join our U.S. offices. As part of our Government Enforcement Defense (GED)...

  • Strategic HR Business Partner for High-Profile Law Firm

    6 days ago

    New York, New York, United States SourcePro Search, LLC Full time

    About the RoleWe are seeking an exceptional Strategic HR Business Partner to join our team at SourcePro Search, LLC. As a key member of our organization, you will provide expert guidance and support to our high-profile law firm client based in the NYC region.Key ResponsibilitiesHR Planning and Execution: Develop, align, and execute HR programs and...

  • Healthcare Administrative Assistant

    6 days ago

    New York, New York, United States Professional Physical Therapy Full time

    Job OverviewWe are seeking a dedicated and compassionate individual to join our team as a Healthcare Administrative Assistant.As a leading provider of physical, occupational, and hand therapy in the Northeast, we are committed to providing high-quality care to our patients and creating a positive and welcoming environment.Estimated Salary: $40,000 - $50,000...

  • School Administrator

    6 days ago

    New York, New York, United States International Leadership Charter High School Full time

    School Administration JobWe are seeking a highly skilled Senior Operations Manager to join our school administration team at the International Leadership Charter High School.About Our Team:Our team is dedicated to providing an exceptional educational experience to our students. We are committed to creating a supportive and inclusive environment that fosters...