Accounts Payable Clerk

2 weeks ago

Venice, Florida, United States YMCA of Southwest Florida Full time
Job Summary

The YMCA of Southwest Florida seeks a skilled Accounts Payable Assistant to join our team. This role is responsible for ensuring the timely and accurate processing of invoices, managing purchase orders, and maintaining vendor relationships.

Key Responsibilities
  • Enter invoices into accounting software and manage the Purchase Order process in accordance with department policies and deadlines.
  • Verify errors or discrepancies and resolve them before processing, ensuring that all purchase requests have at least two required approvals.
  • Prepare and complete ACH transactions and web payments, as well as backup documentation.
  • Reconcile accounts payable-related accounts and submit journal entry requests to the VP of Finance for adjustments to the general ledger.
  • Research and resolve any outstanding balances on accounts through telephone, mail, or email communications with vendors.
  • Maintain electronic vendor files, including current year W9s and vendor liability insurance information.
  • Assist in printing yearend forms 1099 and preparation for mailing.
  • Complete monthly credit card reconciliation and file creation for import into accounting software.
  • Provide accurate and effective document preparation and records management relative to the accounts payable function, adhering to record retention policies and laws.
  • Assist in annual audit by preparing assigned reports or providing documentation as directed by the supervisor.
  • Verify that expenditures follow the purchasing and travel policies of the YMCA of Southwest Florida and record expenditures against the appropriate accounts.
  • Identify improvements for effectiveness and efficiency of the accounts payable function, including new software, internal controls, and customer service.
Requirements
  • Working knowledge of Accounts Payable functions.
  • Intermediate computer literacy of word and spreadsheet software and recordkeeping and bookkeeping principles.
  • Meet the Association's policies on background screening.
  • Meticulous data entry skills.
  • Effective verbal and written communication skills.
  • Able to learn YMCA software.
  • Travel expected throughout the service area (estimated 10%).
Qualifications
  • High school diploma or equivalent and work experience preferred; or any satisfactory combination of experience and training demonstrating knowledge, skills, and abilities to perform duties.
  • CPR and First Aid Certifications required.
  • Completion of YMCA of the USA Child Abuse and Neglect class.
  • Completion of the YMCA's Blood Borne Pathogens training.
  • Staff Safety Requirements/Cleaning Protocols.
  • Additional training classes as recommended by Supervisor or required by HR.
Estimated Salary

$45,000 - $55,000 per annum based on location and experience.

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