Program Assistant

1 week ago

Tullahoma, Tennessee, United States Canvas Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team at Canvas Inc. The successful candidate will provide administrative support to our Program Manager and team members, ensuring seamless day-to-day operations.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to the Program Manager and team members, including scheduling meetings, preparing correspondence, and maintaining records.
    • Manage and maintain accurate and up-to-date records, files, and databases.
    • Coordinate travel arrangements, including booking flights, hotels, and rental cars.
  • Communication and Coordination
    • Serve as a liaison between the team and external stakeholders, including vendors, clients, and partners.
    • Coordinate meetings, events, and conferences, including arranging logistics and catering.
    • Prepare and distribute meeting materials, including agendas, minutes, and supporting documents.
  • Office Management
    • Manage and maintain the office supply inventory, including ordering and stocking supplies.
    • Ensure the office is well-maintained, including cleaning, maintenance, and repairs.
    • Coordinate with vendors and contractors to ensure timely and efficient service.
  • Special Projects
    • Assist with special projects, including research, data entry, and report preparation.
    • Develop and implement process improvements to increase efficiency and productivity.
    • Provide support for team members, including training and development.
Requirements
  • Education and Experience
    • Bachelor's degree in Business Administration, Communications, or related field.
    • 3+ years of experience in an administrative role, preferably in a fast-paced office environment.
  • Skills and Abilities
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
    • Ability to learn and adapt to new software and systems.
    • Strong attention to detail and accuracy.
  • Security Clearance
    • Must be able to obtain and maintain a Secret security clearance.
What We Offer
  • Competitive Salary and Benefits
    • Competitive salary and benefits package, including medical, dental, and vision insurance.
    • Generous paid time off and holidays.
    • 401(k) retirement plan with company match.
  • Opportunities for Growth and Development
    • Opportunities for professional growth and development, including training and education assistance.
    • Collaborative and dynamic work environment.

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