Executive Support Staff Coordinator

2 days ago


Tucson, Arizona, United States Spectrum Comm Inc Full time
Job Title: Executive Support Staff

At Spectrum Comm Inc, we are seeking a highly skilled and experienced Executive Support Staff to provide high-level administrative and operational support to our senior leadership team.

Key Responsibilities:

  • Provide executive-level administrative support, including calendar management, travel arrangements, and correspondence.
  • Develop and maintain written reports, briefings, letters, memos, meeting agendas, and minutes.
  • Prepare reports, presentations, and correspondence for leadership and client engagements.
  • Organize and coordinate meetings, document minutes, and track action items.
  • Support budget tracking, invoice processing, and contract documentation.
  • Ensure compliance with corporate and regulatory standards, including FAR/DFAR.
  • Manage travel logistics and expense reporting for senior leadership.

Requirements:

  • 3-5 years of executive or administrative support experience, preferably in aerospace or defense.
  • Strong communication skills and proficiency with Microsoft Office.
  • Familiarity with government contracts and FAR/DFAR compliance.
  • Active DoD Secret clearance.

Benefits:

  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)
  • Short Term & Long Term Disability
  • Training & Development
  • Wellness Resources
  • Stock Option Plan


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