Construction Coordinator
1 day ago
The Construction Administrator plays a vital role in supporting our project teams with administrative and financial activities that drive the success of our ground-up construction projects.
Main Responsibilities- Data entry and management of accounts payable functions
- Contract administration, document control, change orders, and subcontractor, vendor, and client communications related to invoicing and statutory requirements
- Perform administrative duties involving owner change orders, back charges, logs, and internal commitments
- Upload, track, communicate, and manage all project plans and revisions
- Ensure project documentation is properly stored and accessible for legal, warranty, and other purposes
- Understand and fulfill commitments for contracts and change orders
- Prepare and maintain various types of project commitments utilizing construction software
- Track job cost commitments and field purchases
- Create and maintain owner reports
- Coordinate communication with the field by facilitating mutual server file access and utilizing folders appropriately
- Verify that field notices are processed and assessments are charged and communicated
- Assist with punch folders for field assessment
- Compile and create project closeout packages from start to finish including as-builts, manufacturer warranties, operating manuals, plan sheets, and releases for closeout document files
- Review and submit weekly Accounts Payable selections for payment
- Assess and identify inconsistencies in draws for subcontracts, purchase orders, and other financial documentation
- Maintain an understanding of lien laws in states where jobs are active and address any liens on the job for eventual removal/bonding
- Ensure lien releases are secured before and after payment
- Maintain and update the list of entities with lien rights on a subcontractor supplier list
- Input invoices against the schedule of values for purchase orders
- Obtain subcontract and purchase order documents/statements
- Manage utility payments to ensure units turned over are billed back to the owner
- Review subcontractor draws for accuracy, compare against applicable schedule(s), and manage waivers within construction software
- Confirm that the final paperwork needed for retainage requests is complete
- Participate in project and budget meetings as needed
- Support warranty and permitting functions as needed
- High School diploma or equivalent
- Minimum of two years of administrative experience
- Minimum of two years of accounts payable experience
- Construction industry experience is highly preferred
- Proficient in multitasking, processing at a high volume, and verbal communication
- Weekly pay schedule
- Quarterly bonuses
- Three weeks of frontloaded paid time off
- Health, dental, and vision insurance plans
- 401(k) retirement plan with company contribution
- Employee assistance programs for physical, financial, and mental well-being
- Tickets to Jags games (company suite), Daily's Place concerts, and THE PLAYERS Championship
- Comprehensive training and career development initiatives including a mentorship program, safety and leadership training, tuition reimbursement, and professional certifications
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