Construction Coordinator

1 day ago

Jacksonville, Florida, United States LandSouth Construction LLC Full time
Job Summary

The Construction Administrator plays a vital role in supporting our project teams with administrative and financial activities that drive the success of our ground-up construction projects.

Main Responsibilities
  • Data entry and management of accounts payable functions
  • Contract administration, document control, change orders, and subcontractor, vendor, and client communications related to invoicing and statutory requirements
Essential Duties and Responsibilities
  1. Perform administrative duties involving owner change orders, back charges, logs, and internal commitments
  2. Upload, track, communicate, and manage all project plans and revisions
  3. Ensure project documentation is properly stored and accessible for legal, warranty, and other purposes
  4. Understand and fulfill commitments for contracts and change orders
  5. Prepare and maintain various types of project commitments utilizing construction software
  6. Track job cost commitments and field purchases
  7. Create and maintain owner reports
  8. Coordinate communication with the field by facilitating mutual server file access and utilizing folders appropriately
  9. Verify that field notices are processed and assessments are charged and communicated
  10. Assist with punch folders for field assessment
  11. Compile and create project closeout packages from start to finish including as-builts, manufacturer warranties, operating manuals, plan sheets, and releases for closeout document files
  12. Review and submit weekly Accounts Payable selections for payment
  13. Assess and identify inconsistencies in draws for subcontracts, purchase orders, and other financial documentation
  14. Maintain an understanding of lien laws in states where jobs are active and address any liens on the job for eventual removal/bonding
  15. Ensure lien releases are secured before and after payment
  16. Maintain and update the list of entities with lien rights on a subcontractor supplier list
  17. Input invoices against the schedule of values for purchase orders
  18. Obtain subcontract and purchase order documents/statements
  19. Manage utility payments to ensure units turned over are billed back to the owner
  20. Review subcontractor draws for accuracy, compare against applicable schedule(s), and manage waivers within construction software
  21. Confirm that the final paperwork needed for retainage requests is complete
  22. Participate in project and budget meetings as needed
  23. Support warranty and permitting functions as needed
Requirements
  • High School diploma or equivalent
  • Minimum of two years of administrative experience
  • Minimum of two years of accounts payable experience
  • Construction industry experience is highly preferred
  • Proficient in multitasking, processing at a high volume, and verbal communication
Benefits
  • Weekly pay schedule
  • Quarterly bonuses
  • Three weeks of frontloaded paid time off
  • Health, dental, and vision insurance plans
  • 401(k) retirement plan with company contribution
  • Employee assistance programs for physical, financial, and mental well-being
  • Tickets to Jags games (company suite), Daily's Place concerts, and THE PLAYERS Championship
  • Comprehensive training and career development initiatives including a mentorship program, safety and leadership training, tuition reimbursement, and professional certifications

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