Executive Project Coordinator

2 days ago

Memphis, Tennessee, United States ALLWORLD PROJECT MANAGEMENT LLC Full time
Job Title: Executive Project Assistant

We are seeking a highly organized and detail-oriented Executive Project Assistant to join our team at Allworld Project Management LLC. As an Executive Project Assistant, you will provide administrative support to our project management team, ensuring the smooth execution of projects from start to finish.

Key Responsibilities:
  • Provide administrative support, including document preparation, scheduling, and meeting coordination
  • Deliver regular updates to keep departments and Service Department Lead informed of project status
  • Assist in reviewing and approving incoming invoices
  • Coordinate community engagement activities
  • Assist with the organization and execution of contract and project deliverables
  • Coordinate with staff regarding weekly time and expenses and maintain required certification documents
  • Assist with requests for information and provide day-to-day departmental support activities
  • Keep records of all information related to project for documentation, clarification and presentation to management
  • Carry out administrative duties by collecting data, sorting, filing and sending out project files to the right personnel, workers, and stakeholders
  • Create presentations, maintain spreadsheets and databases
  • Managing the information and document flow of numerous ongoing projects
  • Perform project coordination, process/planning and resource allocation
  • Operate project engineering and construction administration
  • Assist with creating & editing engineering documentation.
Requirements:
  • Education- Bachelor's Degree preferred in Business Management, Administration or related field
  • Skills- Excellent skills with Microsoft Word Office, Excel, PowerPoint, Outlook etc. Excellent analytical and strategic skills
  • Experience- three to five years of experience working in project management or related environment preferred
Competencies:
  • Excellent written, verbal, presentation and interpersonal communication skills to interface with all levels of management as well as external stakeholders
  • Superior organizational skills and meticulous attention to detail
  • Confidence & capability to take initiative and manage upwards
  • Ability to pay attention to detail
  • Good communication skills
  • Ability to solve problems
  • Ability to manage time effectively
Working Conditions:
  • Individual contributor primarily in an office setting who provides administrative, clerical and support assistance to professionals, managers or executives.
  • Ability to be on feet while performing job responsibilities
  • Ability to sit for long periods of time depending on your position and/or getting
  • up and down through your work shift
  • Ability to view a computer for a long period of time

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against based on disability.

Employment is subject to verification of pre-screening test, which may include drug screening, background check and credit and DMV check.

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