Senior Field Accounting Officer

10 hours ago

Arlington, Virginia, United States International Foundation for Electoral Systems Full time
About International Foundation for Electoral Systems

International Foundation for Electoral Systems (IFES) is a leading organization advancing democracy for a better future. We collaborate with civil society, public institutions, and the private sector to build resilient democracies that deliver for all. Our technical assistance and applied research develop trusted electoral bodies capable of conducting credible elections; effective and accountable governing institutions; civic and political processes in which all people can safely and equally participate; and innovative ways in which technology and data can positively serve elections and democracy.

Job Summary

We are seeking a highly skilled Senior Field Accounting Officer to join our team. The successful candidate will be responsible for ensuring the integrity of accounting information by recording, verifying, consolidating, and entering AP and payroll transactions and records. This is a critical role that requires a strong understanding of accounting principles, financial reporting, and contract compliance.

Key Responsibilities
  • Maintain a comprehensive control system, including policies and reporting procedures, to ensure efficient financial performance and accurate reporting to IFES senior management, program managers, and program staff.
  • Review cash payment requests from designated Regional Field offices and Subrecipient payments, wire transfer requests to ensure timeliness in compliance with IFES procedures.
  • Provide full-service accounting for projects, including advance account reconciliation for assigned portfolio.
  • Work with other Field Finance team members to provide full-service accounting for projects, balance sheet/advance account reconciliation.
  • Assist in tracking, analyzing, and reporting of projects of varying contract type, size, complexity, and level of risk.
  • Interact with and advise program staff on financial policies and procedures for IFES and donor organizations.
  • Extract field office financial transactions from QBs, review against supporting documents, upload financial data from QuickBooks, analyze in the Bridger, and make it ready for recording in Cost Point.
  • Monitor and reconcile Subrecipient accounts monthly, including posting expenses, reconciling advances, and ensuring compliance with Contract and Donor requirements.
  • Review and process project transactions and reports to ensure compliance with IFES policies, Single Audit/Uniform Guidance, and donor requirements.
  • Track advances, reviewing balances in deferred revenue accounts, and spending planning.
  • Provide data and reporting formats for all types and levels of program reviews and financial reports using Costpoint and Cognos.
  • Assist in conducting financial training in the field and at headquarters to support understanding of financial systems and procedures, suggest updates to the field financial handbook and desk procedures as needed.
  • Provide training and guidance as needed to local field staff and Field Finance Administrators.
Requirements
  • Bachelor's degree in Accounting or High School Diploma and 8 years of experience.
  • Progressive experience in the finance or accounting field, preferably with USAID and non-USG donor business development and government grants and contracts.
  • Understanding of multiple contract types, including time and materials (T&M) and cost plus fixed fee (CPFF).
  • Experience with financial reporting software packages, Deltek Costpoint, Cognos, and QuickBooks.
What We Offer

IFES offers a competitive benefits package and the opportunity to work in a dynamic and collaborative environment. We are committed to diversity, equity, and inclusion and strive to create a workplace culture that reflects these values.

This is a hybrid position, with the possibility of remote work. The selected candidate will be required to work in a standard office environment and may be required to travel occasionally.

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