Senior Administrative Assistant

4 weeks ago

Binghamton, New York, United States Ithaca City School District Full time
Job Title: Senior Typist

The Ithaca City School District is seeking a highly skilled and detail-oriented Senior Typist to join our team. This is a full-time, 12-month position that requires a strong understanding of office procedures and a high level of accuracy in typing and record-keeping.

Job Qualifications
  • Must be currently on the Civil Service eligible list for the title, or currently appointed to the title, or eligible to take the exam for the title when it becomes available.
Responsibilities
  • Types of correspondence, memoranda, and statements form copy, rough draft, or oral presentations.
  • Works on special projects such as annual employee picnics and award dinners.
  • Types, processes, reviews, and files requisitions, vouchers, time sheets, bills, and receipts.
  • Works independently on projects such as processing accounts payable, maintaining records on capital equipment purchases, dealing with vendors on incomplete, unfilled, or incorrect charges, preparing corrections on purchase orders or computer data, civil service and employment records, and procedures.
  • Types, issues, and maintains a record of applications, permits, and licenses.
  • Maintains computerized filing and indexing systems.
  • Maintains personnel records and prepares payroll adjustments.
  • Types, processes, reviews, and files a variety of control and operational records and reports.
  • Answers the telephone to arrange appointments or to answer routine questions.
  • Maintains a record or ledger of salaries, purchases, and contractual expenditures.
  • May assign, train, and review the work performed by subordinate clerical employees and prepares work schedules.
  • May instruct employees in the specialized clerical work of the organization.
Requirements
  • Good knowledge of office terminology, procedures, and equipment.
  • Good knowledge of business arithmetic and English.
  • Skills in the operation of office equipment.
  • Ability to type accurately at an acceptable rate of speed.
  • Ability to prepare and maintain a variety of written records and reports.
  • Ability to follow oral and written instructions.
  • Ability to communicate effectively with others.
  • Clerical aptitude.
  • Accuracy.
  • Physical condition commensurate with the demand of the position.

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