Office Support Associate

4 weeks ago


Urbana, Illinois, United States University of Illinois Full time
Job Summary
The Office Support Associate provides administrative support to the director and staff of the Cline Center for Advanced Social Research. This position works under the general supervision of the Coordinator of Finance and Administration to perform administrative, clerical, reception, and event support duties requiring knowledge of general office and departmental policies and procedures.

Duties & Responsibilities
Administrative
Serve as the Cline Center's principal purchaser and complete transactional requirements using appropriate systems/tools (i.e. iBuy, P-Card, or T-Card).
Coordinate and manage travel arrangements for staff and visitors.
Prepare, complete, and submit expense reports in alignment with the university's policy and procedures by utilizing the appropriate systems/tools (i.e. Chrome River).
Manage the Cline Center's conference room scheduling, student work space allocations, new hire on-site workspace preparation, and facility management tasks along with the access control system.

Clerical and Reception
Assist with maintaining the Director's calendar and scheduling committee and task force meetings.
Assist with tracking, documenting, and maintaining records on Cline Center activities and commitments.
Maintain inventory and supplies.
Manage the shared Cline Center email account, route emails to appropriate recipients, and manage incoming and outgoing mail.
Serve as the initial point of contact for the Cline Center by greeting visitors and answering phone calls.

Event Support
Coordinate and support events hosted by the Cline Center, including venue reservations, meal planning, and travel arrangements for staff, students, and visitors.
Assist with itinerary development and advertising activities associated with Cline Center events.

Required Qualifications
1. High school diploma or equivalent.
2. Any one or combination totaling eighteen (18) months from the categories below:
A. College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months)
B. Work experience performing office/clerical activities, including the use of computer systems.

Preferred Qualifications
Experience performing office/clerical activities, including the use of computer systems. Successful candidates will have:
Ability to obtain knowledge of administrative and clerical procedures and systems such as Microsoft Word processing, managing files and records, and other office procedures and terminology.
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Working knowledge of grammar, spelling, and punctuation.
Knowledge of computers and computer systems (including hardware and software) to enter data, or process information.
Ability to communicate effectively with others.
Awareness of, and sensitivity to, cultural and linguistic differences. Commitment to diversity and inclusion.
Ability to work harmoniously with faculty, staff and students.
Ability and initiative to pursue relevant training.
Ability to effectively multi-task and stay organized.
Ability to be self-motivated, prioritize tasks and exercise good judgment.
Attention to detail.
Ability to maintain confidentiality in all business and personnel matters.
Ability to handle sensitive and confidential matters with tact and diplomacy.

Appointment Information
This is a 100% full-time Civil Service Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The wage for this position is $18.924/hour. Sponsorship for work authorization is not available for this position. For more information on Civil Service classifications, please visit the SUCSS web site at

  • Urbana, Illinois, United States University of Illinois Urbana-Champaign, IL Full time

    Job SummaryThe Office Support Associate provides administrative support to the director and staff of the Cline Center for Advanced Social Research. This position works under the general supervision of the Coordinator of Finance and Administration to perform administrative, clerical, reception, and event support duties requiring knowledge of general office...

  • Office Administrator

    4 weeks ago


    Urbana, Illinois, United States University of Illinois Full time

    Job SummaryServes as the first point of contact for the ACES Office of Research, providing administrative support to the Associate Dean for Research. Reports to and assists the Associate Dean in responding to overflow needs for the rest of the team, utilizing experience, knowledge, initiative, and independent professional judgment.Duties &...

  • Office Administrator

    4 weeks ago


    Urbana, Illinois, United States University of Illinois Full time

    Job SummaryServes as the first point of contact for the ACES Office of Research, providing administrative support to the Associate Dean for Research. Reports to the Associate Dean and provides assistance with various tasks, using initiative and independent professional judgment.Duties & ResponsibilitiesMaintains and updates the Associate Dean's calendar,...


  • Urbana, Illinois, United States Carle Health Full time

    Job Summary:The Medical Assistant I role at Carle Health involves maintaining department patient care supplies, ensuring a smooth patient flow, and assisting physicians and nurses to provide optimal care to patients and families.Key Responsibilities: Perform a variety of routine direct patient care duties to assist medical and nursing staff in the...


  • Urbana, Illinois, United States University of Illinois Urbana-Champaign Full time

    Job SummaryThe Administrative Associate will provide administrative support to three Executive Leadership Officer positions within the Dean's Office. This role involves working closely with the Assistant to the Dean to ensure seamless day-to-day operations.Key Responsibilities- Provide administrative support to three Executive Leadership Officer positions-...

  • IT Support Specialist

    4 weeks ago


    Urbana, Illinois, United States Cunningham Children's Home Full time

    The IT Desktop Support Technician is a critical role at Cunningham Children's Home, responsible for providing top-notch technical support and services to our clients and staff. This includes installing, diagnosing, repairing, maintaining, and upgrading organizational technology. The successful candidate will deliver exceptional support and guidance to...


  • Urbana, Illinois, United States Healthcare Support Full time

    Healthcare Support is seeking a travel Interventional Radiology Technologist for a 13-week contract in Illinois.Job Description & RequirementsSpecialty: Interventional Radiology TechnologistDiscipline: Allied Health ProfessionalContract Duration: 13 weeksHours per Week: 36 hoursShift: 12 hoursEmployment Type: TravelBenefits of this Interventional Radiology...


  • Urbana, Illinois, United States Healthcare Support Full time

    Job SummaryHealthcare Support is seeking a skilled Interventional Radiology Technologist to join their team in Urbana, Illinois.This 13-week contract offers a unique opportunity to work with a top healthcare organization and gain valuable experience in the field.Specialty: Interventional Radiology TechnologistDiscipline: Allied Health ProfessionalDuration:...


  • Urbana, Illinois, United States Healthcare Support Full time

    Job Title: Interventional Radiology TechnologistHealthcare Support is seeking a skilled Interventional Radiology Technologist for a travel assignment in Urbana, Illinois.Job Requirements:Specialty: Interventional Radiology TechnologistDiscipline: Allied Health ProfessionalStart Date: ASAPDuration: 13 weeks36 hours per weekShift: 12 hoursEmployment Type:...


  • Urbana, Illinois, United States HealthCare Support Full time

    Job Title: Interventional Radiology TechHealthCare Support is actively seeking a skilled Interventional Radiology Tech for a 13-week contract located in Illinois.Benefits of Working with HealthCare Support:Immediate enrollment in health insuranceDental insuranceLife insuranceEmployee Assistance Program (EAP)Access to open investment accountsLicensure and...


  • Urbana, Illinois, United States Healthcare Support Full time

    Healthcare Support is seeking a travel Interventional Radiology Technologist for a 13-week contract in Illinois.Job DescriptionSpecialty: Interventional Radiology TechnologistDiscipline: Allied Health ProfessionalDuration: 13 weeks36 hours per weekShift: 12 hoursEmployment Type: TravelBenefitsImmediate enrollment in Health InsuranceDental InsuranceLife...


  • Urbana, Illinois, United States HealthCare Support Full time

    Job Title: Interventional Radiology TechnologistJob Summary:HealthCare Support is seeking a skilled Interventional Radiology Technologist to join our team for a 13-week contract in Urbana, Illinois. As an Interventional Radiology Technologist, you will be responsible for assisting in the performance of interventional radiology procedures, ensuring the...


  • Urbana, Illinois, United States Carle Health Full time

    Job Summary:The Unit Office Coordinator serves as an assistant to the unit manager, providing office and clerical support. This role is responsible for performing basic office management and secretarial duties, including answering telephone calls, taking and delivering messages, and scheduling meetings.Key Responsibilities:Assist the unit manager with office...


  • Urbana, Illinois, United States Carle Foundation Hospital Full time

    Job SummaryThe Staffing Office is responsible for ensuring the efficient and effective staffing of inpatient units. As a Scheduling Assistant, you will play a critical role in this process, working closely with the Staffing Office team to coordinate scheduling and staffing efforts.Key ResponsibilitiesProvide end-user assistance with the Kronos...


  • Urbana, Illinois, United States Carle Health Full time

    Job Summary:The Staffing Office plays a crucial role in ensuring the efficient and effective staffing of inpatient units. As a Scheduling Assistant, you will be responsible for assisting with staffing and scheduling coordination, working closely with the Staffing Office team to fill open shifts and manage the scheduling system.Key Responsibilities: Provides...

  • Security Officer

    4 weeks ago


    Urbana, Illinois, United States Flex-N-Gate Full time

    Job Title: Security OfficerOverview:Flex-N-Gate is a leading manufacturer and supplier of components for the automotive industry, with a strong commitment to safety and security. As a Security Officer, you will play a critical role in maintaining a secure and safe work environment for our employees and visitors.Scope of the Position:This is an hourly...


  • Urbana, Illinois, United States University of Illinois Urbana-Champaign Full time

    Job Summary: We are seeking a highly organized and detail-oriented Office Administrator to join our team at the University of Illinois Urbana-Champaign. As the primary Office Administrator, you will provide administrative support to the School of Information Sciences, ensuring the smooth operation of our office.Key Responsibilities:* Provide administrative...


  • Urbana, Illinois, United States Carle Health Full time

    Job Summary:The Unit Office Coordinator serves as an assistant to the unit manager, providing administrative support and clerical duties. Key responsibilities include answering phone calls, taking and delivering messages, and performing basic office management functions.Key Responsibilities: Answer phone calls and respond to messages according to department...


  • Urbana, Illinois, United States CONTACT GOVERNMENT SERVICES Full time

    At Contact Government Services, we are seeking a highly skilled Litigation Support Specialist to join our team. As a key member of our legal division, you will provide critical support to our Senior Executive Officers, ensuring the smooth operation of our litigation support tasks.The ideal candidate will have a strong background in word processing, with at...


  • Urbana, Illinois, United States Carle Health Full time

    Job Summary:The Dietary Support Specialist provides critical support to the Food Service department, ensuring the smooth operation of the diet office. This role functions as a Dining Service operator, requiring excellent communication skills and the ability to work effectively with others.Key Responsibilities:Answers phones in accordance with customer...