Administrative Support Specialist

5 days ago


Georgetown, Delaware, United States Delaware Technical & Community College Full time

About the Job

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Delaware Technical & Community College is seeking an experienced Administrative Assistant to join its team. This is a temporary part-time position located at our Owens Campus in Georgetown, DE.

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Key Responsibilities:

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  • Provide advanced administrative support to an administrative or technical supervisor and unit staff.">
  • Serve as a liaison between the supervisor and internal and external stakeholders, including the public and other departments within the college.">
  • Manage sensitive/confidential information for department/division records and files, ensuring accuracy of data and adherence to deadlines and procedures.">
  • Compose complex or detailed correspondence and reports for the supervisor's signature, preparing agendas for meetings and maintaining liaison with other staff personnel, state/federal agencies, and the public.">
  • Perform various administrative tasks, including reviewing and routing incoming mail, composing reply letters, maintaining a follow-up filing system on correspondence, ordering supplies, and scheduling appointments for the supervisor.">
  • Support the department/division by providing routine information to callers, transferring calls to appropriate officials, and scheduling appointments resulting from public contact.">
  • Arrange details for department/division meetings, conferences, and events, including schedules, reservations, location, taking minutes, and guest seating.">
  • Maintain complex filing systems for the unit, using traditional paper filing and digital filing using various technology, and keep various department/division records, such as staff time and leave, attendance, and financial documents.">
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Requirements:

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An Associate's degree in a relevant field and two (2) years of responsible administrative support experience are required. The ideal candidate will have excellent interpersonal, communication, decision-making, critical thinking, and organizational skills, as well as the ability to read, apply, and explain rules, regulations, policies, and procedures.

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Estimated Salary: $18.43/hour

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This is a non-exempt position with a classification title of Administrative Assistant and a position pay grade of B/C 10. If you are a motivated and detail-oriented individual looking for a challenging opportunity, please submit your application.



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