Executive Assistant Leader

1 week ago

Canonsburg, Pennsylvania, United States Prequel Solutions Full time

At Prequel Solutions, we are seeking a highly skilled Executive Administrator to support our executive board of directors and manage office-related duties. This role is responsible for calendar and schedule management, including scheduling meetings, arranging travel, and prioritizing commitments.

Key Responsibilities:

  • Calendar & Schedule Management:
  • Manage the CEO's complex calendar, including scheduling meetings, arranging travel, and prioritizing commitments.
  • Coordinate schedules for the executive team and board meetings.
  • Board & Meeting Coordination:
  • Organize and coordinate all executive and board meetings, including agenda preparation, logistics, and follow-up.
  • Prepare board presentations, take notes during meetings, and prepare minutes for distribution.
  • Assist and collaborate with senior management to prepare monthly reports for the board.
  • Confidentiality & Communication:
  • Handle sensitive and confidential information with the utmost discretion.
  • Prepare and edit high-level correspondence, presentations, and reports for the executive team.
  • Liaison & Stakeholder Management:
  • Act as a liaison between the CEO, executive team, board members, and key internal and external stakeholders.
  • Facilitate communication between departments, ensuring seamless collaboration.
  • Governance & Compliance:
  • Assist with board governance matters, ensure compliance with corporate policies, and Organize and maintain board files and records.
  • Maintain organized executive files and records, ensuring accuracy and security.
  • Office Management:
  • Act as office manager, overseeing office-related duties such as supply management, facility coordination, and office equipment maintenance.
  • Ensure smooth day-to-day office operations and address any office-related needs or issues.
  • Administrative Supervision:
  • Supervise and guide all administrative assistants, ensuring consistent support across departments.
  • Develop and implement administrative procedures to improve efficiency and productivity.
  • Project & Initiative Management:
  • Manage special projects and initiatives assigned by the CEO & Executive Team.

Qualifications:

  • Proven experience as an executive assistant or executive administrator, preferably in a nonprofit or human services environment.
  • Strong proficiency in Microsoft PowerPoint and Excel.
  • Excellent organizational and time management skills, with the ability to handle multiple priorities.
  • High level of discretion and ability to manage sensitive information.
  • Strong written and verbal communication skills.
  • Experience in office management and supervision of administrative staff.
  • Ability to work independently and collaboratively within a team.

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