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Human Resources Administrative Assistant
2 months ago
Connecticut Foodshare is seeking a highly organized and detail-oriented Human Resources Administrative Assistant to support our HR team in key areas such as HRIS management, onboarding, benefits administration, recruiting, and general administrative support.
Key Responsibilities:
- Maintain and update employee records in the Human Resources Information System (HRIS), ensuring data accuracy and timely input of new hires, changes, and terminations.
- Run reports and provide HR data as needed.
- Facilitate the new hire onboarding process, including preparing offer letters, scheduling orientation sessions, collecting required paperwork, and ensuring a smooth onboarding experience for all new employees.
- Assist with scheduling interviews, meetings, training sessions, and other HR-related events. Coordinate calendars for the Chief People Officer and other HR staff as needed.
- Support the recruiting process by posting job openings, coordinating interviews, and conducting initial candidate screenings. Maintain job requisition files and applicant tracking records.
- Assist with benefits administration, including enrollment, changes, and terminations in benefit programs. Serve as a point of contact for employees' benefit-related questions and liaise with benefits providers as necessary.
- Assist with processing requests for leave of absence.
- Assist with Family and Medical Leave compliance.
- Draft, distribute, and post internal communications, such as HR announcements, updates, newsletters, and reminders. Assist in maintaining and updating employee resources, handbooks, and intranet pages.
- Provide general administrative support to the HR department, including document management, filing, preparing HR reports, and assisting with special projects. Ensure compliance with HR policies and regulations.
- Respond to employee inquiries regarding HR policies, procedures, and programs. Escalate more complex issues to the HR management team when necessary.
Requirements:
- Associate's degree in human resources, business administration, or related field.
- 1 year of administrative or HR-related experience (experience may have been acquired during internship).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain strict confidence.
Preferred Qualifications:
- Bachelor's degree in Human Resource Management.
- HR Professional Certification.
- Experience working in HRIS Systems, Paylocity preferred.
- Experience administering employee benefits.
- 3 years of experience working as part of an HR team.
- Bi-lingual (English-Spanish).
Connecticut Foodshare is an Equal Employment Opportunity and Affirmative Action Employer. Connecticut Foodshare maintains a drug-free workplace.
