Office Coordinator

3 days ago


Cypress, California, United States LH Global Consulting Full time

**Job Summary:**

We are seeking a detail-oriented and organized Office Coordinator to join our team at LH Global Consulting. As the first point of contact for our company, this role plays a crucial part in creating a positive impression and providing excellent customer service to clients, visitors, and employees.

**Key Responsibilities:**

  1. Greet and welcome guests as soon as they arrive at the office, making them feel valued and respected.
  2. Direct visitors to the appropriate person and office with efficiency and courtesy.
  3. Answer, screen, and forward incoming phone calls, ensuring that all inquiries are addressed promptly.
  4. Maintain the reception area, ensuring it is tidy and presentable, with all necessary stationery and materials available.
  5. Provide accurate and helpful information to clients and visitors in-person and via phone or email.
  6. Receive, sort, and distribute daily mail and deliveries, guaranteeing timely delivery of important documents.
  7. Maintain office security by following safety procedures and controlling access via the reception desk.
  8. Order front office supplies and keep inventory of stock to prevent unnecessary expenses.
  9. Update calendars and schedule meetings, ensuring seamless coordination among team members.
  10. Arrange travel and accommodations for employees and prepare vouchers for reimbursement.
  11. Perform other clerical duties such as filing, photocopying, transcribing, and faxing.

**Requirements:**

  • Proven work experience as an Office Coordinator, Front Office Representative, or similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Familiarity with office equipment and technology.
  • A professional attitude and appearance.
  • Solid written and verbal communication skills.
  • Ability to be resourceful and proactive when issues arise.
  • Excellent organizational and time-management skills, with the ability to prioritize tasks.
  • A customer service attitude.


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