Office Coordinator
3 days ago
**Job Summary:**
We are seeking a detail-oriented and organized Office Coordinator to join our team at LH Global Consulting. As the first point of contact for our company, this role plays a crucial part in creating a positive impression and providing excellent customer service to clients, visitors, and employees.
**Key Responsibilities:**
- Greet and welcome guests as soon as they arrive at the office, making them feel valued and respected.
- Direct visitors to the appropriate person and office with efficiency and courtesy.
- Answer, screen, and forward incoming phone calls, ensuring that all inquiries are addressed promptly.
- Maintain the reception area, ensuring it is tidy and presentable, with all necessary stationery and materials available.
- Provide accurate and helpful information to clients and visitors in-person and via phone or email.
- Receive, sort, and distribute daily mail and deliveries, guaranteeing timely delivery of important documents.
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Order front office supplies and keep inventory of stock to prevent unnecessary expenses.
- Update calendars and schedule meetings, ensuring seamless coordination among team members.
- Arrange travel and accommodations for employees and prepare vouchers for reimbursement.
- Perform other clerical duties such as filing, photocopying, transcribing, and faxing.
**Requirements:**
- Proven work experience as an Office Coordinator, Front Office Representative, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with office equipment and technology.
- A professional attitude and appearance.
- Solid written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational and time-management skills, with the ability to prioritize tasks.
- A customer service attitude.
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