Office Support Specialist

2 months ago

Columbus, Ohio, United States Brasfield & Gorrie Full time

Position Overview:
The Front Desk Administrator plays a vital role in delivering administrative assistance to the project teams within Brasfield & Gorrie.

Key Responsibilities:
As an essential member of the office, the Front Desk Administrator will undertake the following duties:

  • Manage office security protocols, including access badges and related requirements.
  • Collaborate with property management to address office needs and resolve any issues.
  • Handle incoming calls and route them to the appropriate personnel.
  • Welcome visitors and provide necessary assistance.
  • Receive and distribute incoming mail, courier deliveries, and express packages.
  • Coordinate outgoing mail and arrange for courier pickups.
  • Oversee the ordering, organization, and maintenance of office supplies.
  • Ensure the upkeep and functionality of office equipment.
  • Maintain common areas, including restocking refreshments as needed.
  • Manage conference room bookings, anticipating meeting requirements and coordinating with facilitators.
  • Arrange catering for meetings, including logistics for pick-up, delivery, and setup.
  • Assist with travel arrangements, including booking transportation and accommodations.
  • Support event planning for office gatherings, client engagements, community initiatives, and seasonal celebrations.
  • Provide general administrative support to the division manager and other team members as required.

Qualifications:
To be successful in this role, candidates should possess the following:

  • A Bachelor’s degree is preferred.
  • A minimum of one year of experience in an office setting.
  • Meticulous attention to detail and a commitment to producing high-quality work.
  • Ability to identify and rectify errors in personal work.
  • Strong verbal and written communication abilities.
  • Proficiency in Bluebeam and Microsoft Office Suite.
  • Willingness to learn new software applications.
  • Exceptional customer service skills and a positive demeanor.
  • Self-motivated with the ability to work both independently and collaboratively.
  • Capacity to thrive in a dynamic, fast-paced environment.
  • Skill in prioritizing multiple tasks with competing deadlines.
  • Commitment to maintaining confidentiality.

This description outlines the primary responsibilities and qualifications for the Front Desk Administrator position. It is not intended to be an exhaustive list of all duties that may be assigned on a daily basis. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

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