Accounts Payable Specialist

3 hours ago


Lynchburg, Virginia, United States Hawkins-Graves, Inc. Full time
Job Description

Job Title: Accounts Payable Specialist

 

Reports To: Chief Financial Officer (CFO)

 

Position Summary:

We are seeking a detail-oriented Accounts Payable Specialist to join our finance team. This role involves managing day-to-day accounts payable functions, ensuring accurate and timely processing of vendor invoices, and providing excellent communication and support to both internal and external stakeholders.

 

Key Responsibilities:

 

- Process vendor invoices, including purchase order matching, coding, scanning, obtaining approvals, data entry, and distributing payments.

- Collaborate with the Purchasing Manager on purchase order maintenance.

- Research and resolve discrepancies in invoices and vendor statements.

- Maintain accurate vendor master files and process new vendor requests, ensuring vendors are correctly set up for 1099 processing.

- Follow up proactively on recurring invoices to ensure timely payment and avoid finance charges.

- Reconcile credit card statements with receipts, addressing any missing documentation.

- Assist with obtaining Certificates of Insurance (COI) for new customer job setups.

- Assign and set up Job Number requests.

- Maintain a clean and organized workspace.

- Work with the management team to develop and implement policies that enhance efficiency and align with company goals.

- Proactively identify and communicate process improvement ideas.

- Perform other related tasks as assigned.

 

Qualifications:

 

- 1-3 years of experience in accounts payable or general accounting.

- Strong knowledge of accounts payable processes and general accounting principles.

- Experience with relevant accounting software and proficiency in data entry.

- Proficient in Microsoft Excel and Word, with the ability to create and manipulate spreadsheets and documents.

 

Key Skills and Competencies:

 

- Strong organizational and prioritization skills.

- High attention to detail and accuracy.

- Self-motivated and resourceful.

- Excellent verbal and written communication abilities.

- Strong research and problem-solving skills.

- Ability to work effectively in a team environment and under pressure.

- Customer-focused with a pleasant and positive attitude.

- Dependable and able to meet strict deadlines, including weekly, monthly, and credit card reconciliation deadlines.

 

We are a full-service construction equipment dealership serving the Mid-Atlantic region. Our team is dedicated to providing exceptional service and support to our customers. If you are a motivated and detail-oriented individual who is passionate about accounting and customer service, we encourage you to apply for this exciting opportunity.



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