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Senior Administrative Assistant

2 months ago

Pittsburgh, Pennsylvania, United States Carnegie Mellon University Full time
About the Role

We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at the Manufacturing Futures Institute (MFI) at Carnegie Mellon University. As a key member of our team, you will provide administrative support to our leadership team, ensuring the smooth operation of our department.

Key Responsibilities
  • Provide administrative assistance, including coordinating meeting logistics, maintaining calendars, and drafting correspondence and reports.
  • Manage complex calendars, ensuring that our leadership team is well-prepared for upcoming meetings and events.
  • Work closely with our leadership team to ensure timely action items and travel arrangements are handled efficiently.
  • Handle confidential information with the utmost integrity and discretion.
  • Be the welcoming face of MFI at Mill 19, greeting and supporting our visitors, collaborators, and program attendees.
  • Manage office equipment and supplies, room reservations, and meeting support, as well as arrange departmental social events and respond to correspondence and inquiries.
  • Assist with purchasing and accounting functions, including budget management.
  • Act as a liaison or contact person with other university departments and outside organizations.
  • Assist in research, preparation, and processing of information, as well as provide training to newly hired staff and students.
  • Recognize opportunities for departmental improvements and recommend changes, participating in their implementation.
  • Maintain calendars to ensure timely identification and adherence to critical issues, such as performance reviews and project reviews.
  • Provide general office management, including setting up and maintaining complex file systems and supporting staff and budget-related processes.
  • Attend various meetings within the department and may serve on inter-departmental committees.
Requirements
  • Associate's degree required (Bachelor's degree preferred)
  • 10+ years of relevant work experience
  • Successful background check
About Carnegie Mellon University

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. We value the whole package when extending offers of employment, considering the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.