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Administrative Support Specialist

2 months ago

Newnan, Georgia, United States Coweta County Full time
Job Overview

Position Summary

This role involves providing essential administrative support within the judicial system, focusing on the processing of legal documents and maintaining accurate records.

Key Responsibilities

  1. Welcomes visitors and responds to inquiries regarding court-related matters, directing them to the appropriate personnel as necessary.
  2. Handles citizen inquiries and service requests, ensuring resolution in accordance with established policies.
  3. Prepares various documents including correspondence, legal orders, and reports, ensuring accuracy and adherence to required formats.
  4. Assists legal professionals and court officials by providing necessary support and information.
  5. Processes and documents legal filings, including deeds and judgments, while ensuring compliance with relevant regulations.
  6. Maintains and enters data into the computer system, verifying the accuracy of records and handling sensitive information appropriately.
  7. Manages applications for concealed handgun permits and passports, ensuring proper verification and processing.
  8. Facilitates the administration of notary services and maintains related documentation.
  9. Prepares court schedules and maintains juror information, assisting in the management of jury selection processes.
  10. Handles marriage license applications and related payments, ensuring all records are accurately processed.
  11. Maintains inventory and supplies, processing orders and invoices as needed.
  12. Sorts and distributes mail, providing courier services as required.
  13. Operates standard office equipment and performs routine maintenance to ensure operational efficiency.

Required Skills and Qualifications

Successful candidates will possess a strong understanding of court operations, legal terminology, and office procedures. Proficiency in business English, spelling, and arithmetic is essential. The ability to establish effective working relationships with various stakeholders is crucial.

Education and Experience

A high school diploma or GED is required, along with relevant experience in administrative support or a related field.

Physical Demands

This position requires the ability to lift and carry light to moderate loads, as well as the capacity to engage in various physical activities such as walking and standing.

Additional Requirements

Must obtain Public Notary certification within a specified timeframe. A favorable background check is mandatory.