Court Operations Specialist A

3 hours ago

Eugene, Oregon, United States City of Eugene, OR Full time
Court Operations Specialist A Job Description

The City of Eugene, OR is seeking a highly skilled Court Operations Specialist A to join our team. As a key member of our Municipal Court, you will provide judicial support and compassionate customer service, as well as perform a variety of clerical administrative duties.

Key Responsibilities:

  • Provide detailed information to City staff, other agencies, and the public regarding case-related functions, requiring thorough knowledge of court regulations, policies, and procedures.
  • Explain proper methods for completion of court documents and forms to defendants and the public; review incoming forms and correspondence for accuracy and completeness.
  • Organize, maintain, and retrieve court documents for judges, attorneys, staff, and the public.
  • Prepare correspondence to notify defendants of plea dates, inquiries about cases, and payment of moneys owed to court.
  • Check in defendants for court hearings and verify that the judge receives the correct court papers.
  • Initiate and process removal of suspension orders, warrants, and release of defendants from custody.
  • Assist the judge in the courtroom; record all case dispositions during court proceedings; and collate completed files.
  • Coordinate the daily preliminary docket process.
  • Provide support and backup to all other team functions.
  • Respond to telephone and in-person inquiries from the public and other agencies.
  • Organize and maintain court trial calendars for jury and non-jury trials, hearings, or arguments; coordinate juror activities.
  • Complete standard letters to notify defendants of dates, hearings, and other court activities; process requests for court-appointed attorneys and other documents.
  • Verify that judges receive the correct court papers for hearings.
  • Develop and maintain accurate and timely record-keeping systems and databases; ensure inclusion of all pertinent information; ensure compliance with court records requirements.
  • Maintain security and custody of court records; comply with public record law and court procedures in the release of information to the public.
  • Prepare and proof forms, letters, court documents, orders, statistical reports, and other documentation.
  • Compose correspondence in accordance with established procedures or instructions.
  • Monitor and process court referrals for various court programs.
  • Process a variety of court documents, including sentence orders, motions, orders, appeals, and in-custody papers.
  • Support and respect diversity in the workplace.
  • Cross-train and/or rotate into any other Court Operations Specialist A position as needed.
  • Perform other related duties as assigned.

Requirements:

  • Two years of clerical and/or administrative experience.
  • High School diploma or G.E.D. equivalent.
  • Preference for fluency in Spanish language may be given.
  • Course work or experience in court/law/bookkeeping preferred.

Working Conditions:

The ideal candidate will have the following knowledge, skills, and abilities:

  • Court documents, policies, procedures, and legal requirements relating to area(s) of assignment, or ability to learn within a reasonable period of time.
  • Regulations, statutes, procedures, and policies as applicable to municipal court operations, or ability to learn within a reasonable period of time.
  • Record-keeping processes and procedures.
  • Business English, spelling, punctuation, and basic math.
  • General computer skills and the ability to toggle between several different software systems.

How to Apply:

To apply for this position, please submit your application through our online portal. We are an equal opportunity employer and welcome applications from diverse candidates. The City of Eugene is committed to a respectful work environment and values the cultural, educational, and life experiences of each employee.

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