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ARPA Compliance Project Coordinator

2 months ago

Reston, Virginia, United States ICF Full time

ICF is in search of a Federal Grants Program Manager with a strong background in managing federal grants, government funding, or related fields to assist state and local authorities in the design, execution, and compliance of their US Treasury funded ARPA grants. This role offers a chance to join a project management team dedicated to enhancing recovery operations for state and local governments by optimizing federal pandemic relief resources.

In this position, you will lead an ICF team while addressing the mission, business, service, and operational requirements of our clients. ICF's Disaster Management division collaborates with government entities and communities to formulate and execute policies and programs aimed at bolstering resilience against disasters. Our expertise encompasses program management and operations, planning and preparedness, technical assistance and training, strategic communications and outreach, compliance and monitoring, as well as performance measurement and evaluation. Our clients include states and localities managing the United States Department of the Treasury - Coronavirus State and Local Fiscal Recovery Funds (SLFRF), Capital Projects Fund (CPF), and other American Rescue Plan Act, CARES Act, and federal infrastructure funding.

This role is fully remote with potential travel across the United States. Resumes should clearly demonstrate the minimum qualifications for consideration.

Key Responsibilities:

Guide ICF and client personnel in developing and executing policy guidelines, reporting templates, and other program documentation and processes that comply with relevant federal regulations.

Act as the primary support for the client in managing subrecipients, ensuring effective communication of reporting obligations.

Oversee ICF staff, prepare necessary deliverables, review submissions from others, and ensure that procedures are established to fulfill critical functions such as:

  • Monitoring and tracking the program, program delivery, accounting, and internal operations for any instances of fraud, waste, and abuse, as well as preventing duplication of benefits.
  • Building and maintaining strong relationships with internal and external stakeholders to effectively manage contracts, budget reallocations, and reporting in line with program expectations.
  • Ensuring that all required documentation is retained with appropriate data protections and organized for easy retrieval.
  • Providing technical assistance to the client regarding the management of federal natural disaster and coronavirus recovery grants.
  • Creating program performance reports and analyses while identifying areas for enhancement.
  • Ensuring the client receives all necessary reports and status updates to facilitate project delivery on disaster recovery and data analytics, including collaboration with ICF subject matter experts.
  • Developing project work plans, schedules, and other planning documents to meet client objectives and requirements.
  • Identifying and promoting opportunities to integrate equity into the design, delivery, and closure of federally funded programs.
  • Leading teams to ensure that deliverable deadlines are consistently met.

Minimum Qualifications:

  • Bachelor's Degree
  • 10+ years of experience in federal grant management, including at least 2 years in ensuring program compliance or closeout related to grant management of US Treasury Funds (CARES Act/ARPA, State and/or Local Fiscal Recovery Funding, Capital Projects Fund)
  • 2+ years of experience as a project manager
  • 3+ years of experience applying 2 CFR 200 regulations or holding a Certified Grants Management Specialist (CGMS) Certification.
  • 2+ years of experience in developing and finalizing content for presentations, manuals, or guidance for diverse audiences.

Preferred Qualifications:

  • Bachelor's Degree in public policy, business, finance, or a related field
  • Experience in federal grant management that encompasses compliance and reporting.
  • Comprehensive understanding of the grant life cycle and the ability to manage it to meet performance expectations and goals.
  • Experience managing federal grants exceeding $50 million.
  • Experience collaborating with non-profit organizations, housing authorities, public health organizations, or similar entities.
  • Experience working with state or local governments, Tribal governments, and/or rural communities.
  • Experience in identifying unmet needs and allocating funds to programs that address local community requirements.

Professional Skills:

  • Proficiency in Microsoft Excel (including pivot tables and advanced formulas) and Microsoft PowerPoint.
  • Familiarity with Office Suite and the ability to learn project-specific computer systems as necessary (particularly SharePoint and proprietary systems).
  • Exceptional problem-solving skills and the ability to quickly learn and apply knowledge to unique situations.
  • Outstanding writing and presentation skills, with experience delivering training on complex topics to various audiences.
  • Strong analytical abilities, capable of generating reports and assessments from data analysis.
  • Self-motivated with the capacity to work independently.