Corporate Office Assistant

2 weeks ago

Cincinnati, Ohio, United States Rookwood Properties Full time

POSITION SUMMARY

In the role of Administrative Support Specialist at Rookwood Properties, you will serve as the initial point of contact for visitors and callers, embodying the professionalism and friendliness of our organization. This position is crucial in fostering a welcoming atmosphere at our corporate headquarters while delivering essential administrative assistance to our team. The ideal candidate is detail-oriented, customer-focused, and capable of juggling multiple responsibilities with a positive demeanor.

Flexible working hours are available to suit diverse schedules.

Job Type: Part-time, Full-time

Compensation: $18.00 per hour

Expected Work Hours: 30 hours per week

ABOUT Rookwood Properties

Rookwood Properties, Incorporated has established itself as a reliable leader in property development and management since 1966. With a varied portfolio that includes residential, office, industrial, and retail properties, we proudly oversee over 1600 market apartment units, office spaces, retail establishments, and warehouses across multiple regions.

KEY RESPONSIBILITIES

  • Welcome visitors, clients, and vendors with a courteous and professional attitude.
  • Ensure common areas are maintained in a clean and presentable condition at all times.
  • Handle incoming phone calls and direct them to the appropriate departments or individuals.
  • Manage corporate-level mail and emails, both incoming and outgoing.
  • Organize and coordinate meetings, appointments, and conference room reservations.
  • Execute administrative tasks such as filing, data entry, and correspondence management.
  • Draft and refine letters, reports, and other documents, ensuring grammatical accuracy and clarity.
  • Oversee office and kitchen supplies, including inventory management and ordering.
  • Assist in event planning, including scheduling meetings, preparing materials, and coordinating logistics.
  • Provide general support to various departments as required.

QUALIFICATIONS

  • High school diploma or equivalent; additional education or training in office administration is advantageous.
  • Demonstrated experience as a Receptionist, Administrative Assistant, or in a similar capacity.
  • Familiarity with Property Management or Leasing is beneficial.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) with the ability to adapt to new software.
  • Exceptional communication and interpersonal skills, with strong command of spelling, grammar, and punctuation.
  • Competent in operating standard office equipment, including personal computers, scanners, printers, and copiers.
  • Maintain a polished, professional appearance and a positive, approachable demeanor.
  • Ability to manage confidential information with discretion.

BENEFITS

Our organization offers competitive compensation along with a comprehensive benefits package for Full-Time employees, which includes:

  • Comprehensive Medical and Dental Insurance coverage
  • $40,000 Company-paid Life Insurance with options for Supplemental Life Insurance
  • Company-paid Short and Long-Term Disability benefits
  • Generous Paid Time Off and Paid Holidays
  • 401(k) Retirement Savings Plan with Company Match
  • Housing Discounts for employees
  • Additional Work Perks to enhance your experience

Rookwood Properties is an Equal Opportunity Employer. A satisfactory background and MVR checks are required as a condition of employment.

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